Office Admin

Job Details

Responsibilities

• Respond to emails and ensure the office is always ready for customers, vendors, or dealer representatives.
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Create and update records and databases with personnel, financial and other data.
• Assist colleagues when necessary.
• Assist Accounting Manager with any data collection or record keeping needs.

• Complete daily end-of-day checkouts; reconcile till reports to cash, check, and credit card payments collected, identify any discrepancies and find solutions, and prepare the daily bank deposit.
• Reconcile daily bank transaction records to previous day's deposits and payments.

• Submit customer finance applications for approval through the appropriate dealer financing programs.
• Prepare deal folders in accordance with provided instruction.
• Record and complete internal repair orders for processing in relation to unit set-ups and major unit sales.
• Prepare major unit sale seals for pick-up or delivery including finalizing repair orders, collecting operator manuals, and providing any warranty paperwork that is necessary.
• Register major units purchased by customers one deal is complete.
• File away any received unit manuals or completed and registered sales deals.

Qualifications

• Excellent leadership, time management and organizational skills.
• Experience as an office assistant, office administrator or in another relevant position.
• Outstanding abilities to communicate in person, in writing and over the phone.
• Familiarity with common procedures and basic account principles used in the office.
• Knowledge of Microsoft Office and other office management tools and applications.
• High school diploma or equivalent is preferred.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.