Accounts Payable Specialist

Join Our Team!

As a member of our organization, the importance of your contribution cannot be overstated. The work that you do is the essential part of achieving our organization's mission and vision of providing Exceptional Care and the opportunity for a Meaningful Life for each resident who lives with us, regardless of the length of time. Your impact on the lives of those who need us is an amazing gift that few employment opportunities can offer. We are committed to providing you with a productive, safe and satisfying work environment.

We hope that you find your employment at Warroad Care Center, Inc. to be rewarding and meaningful. Welcome, We Think You're Going to Love it Here!

What We Offer

A robust benefits package is available to eligible associates, designed to meet the needs of every age and stage of life, including:

• Paid Time Off (PTO) / Earned Sick and Safe Time (ESST)
• Medical Insurance
• Health Savings Accounts
• Flexible Spending Accounts (FSA)
• Dental Insurance
• Vision Insurance
• Basic Life & AD & D Insurance
• Voluntary Employee Life Insurance
• Voluntary Spouse/Dependent Life Insurance
• Employee Long Term Disability
• Employee Short Term Disability
• Additional Voluntary Benefits (Accident Insurance, Critical Illness Insurance, Hospital Indemnity Insurance)
• Educational Scholarships
• Company Matched 403(b)
• Generous Shift & Weekend Differentials

Job Details

Location: Warroad, MN 56763

Address: 1401 Lake Street NW

Shift: Day

Job Schedule: Weekdays

Weekly Hours: 24

Salary Range: $20.50-$25.50 per hour

*It is not typical for an individual to be hired at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case and on several factors including relevant work experience, education, certification & licensure, and internal equity. Hourly pay is just one part of the compensation package for employees.

Job Summary

At Warroad Senior Living Center, we're looking for more than someone who can process invoices - we're looking for someone who takes pride in doing things the right way, follows through, and understands how their work supports the bigger picture.

Our ideal Accounts Payable Specialist is someone who gets stuff done, holds themselves to a high standard of accuracy and follow-through, and genuinely cares about supporting others - from vendors to internal teams. You're organized, dependable, and detail-driven, but also collaborative and service-minded. You take ownership of your work, speak up when something doesn't look right, and are motivated by contributing to a team that values integrity and excellence.

In this role, you'll manage the accounts payable process from start to finish, ensuring vendors are paid accurately and on time, discrepancies are resolved promptly, and financial records are maintained with care and precision. Your work will directly support smooth operations, strong vendor relationships, and the trust our customers and partners place in us.

Key Responsibilities include:

• Receive and review invoices for accuracy, completeness, and compliance with company policies.
• Enter invoices into the accounting system, ensuring proper classification and allocation of expenses.
• Obtain necessary approvals for payment processing.
• Execute timely and accurate payments to vendors via check, ACH, or other designated methods.
• Reconcile payment records with vendor statements to ensure consistency and resolve any discrepancies.
• Maintain a well-organized and up-to-date filing system for invoices and payment documentation.
• Cultivate and maintain positive relationships with vendors to address inquiries and resolve any issues promptly.
• Collaborate with other departments to ensure alignment between purchase orders, contracts and invoices.
• Evaluate vendor payment performance and recommend improvements when necessary.
• Process and reconcile employee expense reports, ensuring compliance with company policies.
• Communicate with employees to resolve discrepancies and provide guidance on expense reporting procedures.
• Assist in month-end closing activities related to accounts payable, including reconciling accounts and generating reports.
• Prepare and analyze aging reports to manage outstanding payables effectively.
• Stay informed about relevant accounting regulations and ensure compliance with local, state and federal laws.
• Maintain accurate and organized financial records, including documentation to support audits.

Qualifications

• High school diploma required.
• Proven experience in accounts payable or a similar role.
• Knowledge of accounting principles and practices
• Proficiency in using accounting software and Microsoft Office, particularly Excel.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills
• Ability to prioritize and manage multiple tasks

Warroad Senior Living Center is an EEO/AA Employer.