Executive Assistant

Executive Assistant

Our client, a global investment firm, is seeking a polished, experienced Executive Assistant to support a senior executive and the teams they lead. This role blends high-level administrative support with a significant personal assistant component (~40%), requiring discretion, sound judgment, and the ability to thrive in a fast-paced, dynamic environment.

Responsibilities:

• Manage a complex, ever-changing calendar and coordinate internal and external meetings
• Arrange detailed domestic and international travel, including private aviation, and manage related logistics and expenses
• Prepare and process expense reports
• Screen calls and manage a high volume of inbound requests, exercising judgment on prioritization
• Draft correspondence and communications on behalf of the executive
• Provide personal assistant support as needed
• Partner with other administrative staff and provide backup coverage as needed
• Handle ad hoc projects and other administrative duties as assigned

Qualifications:

• Bachelor's degree required
• 7-10+ years of experience as an Executive Assistant supporting C-suite level executives
• Financial services experience required
• Exceptional organizational, written, and verbal communication skills
• High level of discretion and ability to handle confidential information
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Flexible and responsive, including evenings/weekends as needed

Please submit your resume for consideration!

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