Accounts Payable Specialist (49848)

Accounts Payable Specialist

Hybrid • Fort Myers, FL 33916

Overview

Category Administrative

Description

The Accounts Payable Specialist manages the end-to-end processing of vendor invoices and disbursements within the Accounting Department, ensuring payment accuracy, compliance with established authorization controls, and adherence to payment schedules. The role supports month-end close, vendor record maintenance, and internal and external audit activity, while collaborating cross-functionally to drive efficiency and continuous improvement in the accounts payable process.

The Accounts Payable Specialist is expected to perform all the essential duties in accordance with all applicable company policies, procedures, processes and practices, and compliant with all federal, state, and local laws and regulations. The essential duties below are not intended to be all-inclusive, but rather indicative to the characteristics normally associated with the job. While it is intended to be an accurate reflection of the current job, the Company reserves the right to revise the job, due to reasonable accommodation or other reasons, and assign or reassign duties and responsibilities at any time.

• Follow, promote, and enforce all labor laws, safety policies, practices, and procedures to ensure safe working conditions and behaviors are maintained.
• Process a high volume of vendor invoices by matching to purchase orders and receiving documents, verifying authorization, confirming billing accuracy, and entering data into the accounting system.
• Execute weekly and bi-weekly payment runs, including checks, ACH transfers, and wire payments, in accordance with established payment schedules and approval workflows.
• Reconcile vendor statements to ensure all invoices, credits, and payments are accurately recorded and that outstanding balances are resolved in a timely manner.
• Investigate and resolve discrepancies related to invoices, purchase orders, and payments by collaborating with vendors and internal stakeholders, including purchasing, receiving, and finance.
• Support the month-end close process by preparing accruals, completing reconciliations, and recording journal entries related to accounts payable.
• Maintain accurate and current vendor files, including W-9 forms, contracts, payment terms, and correspondence, in accordance with record retention requirements.
• Support internal and external audits by organizing and providing supporting documentation, responding to inquiries, and assisting with testing and sample requests.
• Maintain accurate records and tracking tools to support AP reporting, reconciliation, and operational visibility.
• Identify opportunities to streamline accounts payable workflows and recommend process improvements that increase efficiency and reduce the risk of error.
• Maintain compliance with company policies and applicable tax and regulatory requirements, including support for 1099 preparation and filing.
• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required; associate's degree in accounting, Finance, or a related field a plus.
• Minimum of 1 year of accounts payable or related accounting experience required.
• Experience with accounting or ERP systems; familiarity with Aspire or Acumatica a plus.
• Demonstrated ability to manage a high volume of transactions with precision and consistency in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to effectively share information across teams and stakeholders.
• Proficient in computer and technology skills including working knowledge of Microsoft Office Suite (Outlook, Excel, Word) and mobile devices.

About Us

Juniper is a full-service landscape design, build, and management company servicing the Southeast. Our family of companies proudly includes Juniper, Davis Landscape, Elegant, Shooter & Lindsey, and Rip's. We are recognized as award-winning leaders in our industry with over 30 locations and 2,000+ team members. At Juniper, the foundation of who we are, how we perform, and how we treat others is guided by our core values. We are committed to a culture that welcomes, grows, and celebrates people who share in our mission to design, build, and maintain the best landscaping in the industry.

We offer career growth opportunities and excellent benefits (health/dental/vision insurance, 401K, and PTO plans). Join our company, where we Welcome/Grow/Celebrate you at Juniper!