Patient Coordinator

Monday - Friday 8:00am - 5:00pm Closed Saturday and Sunday Position Purpose: The Patient Coordinator is a key member of our healthcare team, responsible for ensuring smooth and efficient patient flow and coordination within our practice. This role involves direct patient interaction, administrative support, and collaboration with clinical staff to deliver excellent patient care and service. Essential Functions Patient Interaction and Support : Greet and welcome patients upon arrival. Assist patients with check-in and check-out processes. Provide information on clinic policies, procedures, and services. Answer patient phone calls and address inquiries promptly and professionally. Schedule and confirm patient appointments, ensuring optimal appointment utilization. Monitor schedules for patient cancellations and follow-up with patients that need to reschedule. Administrative Duties : Maintain and update patient records in the electronic health record (EHR) system. Coordinate referrals, diagnostic tests, and follow-up appointments. Verify patient insurance information and manage prior authorization processes. Handle billing and payment processes, including collection of co-pays and outstanding balances. Prepare and manage patient forms and documentation. Other duties as assigned by the practice administrator. Communication and Coordination : Serve as a liaison between patients, healthcare providers, and other staff members. Communicate effectively with clinical staff to ensure patient needs are met. Facilitate communication regarding patient care plans and instructions. Customer Service : Always maintain a high standard of customer service and professionalism. Address patient complaints and elevate issues to management when necessary. Strive to create a positive and supportive environment for patients and their families. Compliance and Confidentiality : Adhere to all healthcare regulations and privacy laws, including HIPAA. Ensure patient confidentiality and security of sensitive information. Follow clinic policies and procedures to maintain compliance with healthcare standards. Qualifications Education : High school diploma or equivalency, required. Experience : Previous experience in a healthcare setting, particularly in patient coordination or administrative roles, is highly desirable. Proficiency in using electronic health record (EHR) systems and other office software. Knowledge of relevant regulations and compliance requirements in healthcare. Performance Requirements : Strong organizational skills and the ability to manage multiple tasks concurrently. Excellent interpersonal and communication skills, with a patient-centered approach. Detail-oriented and thorough in task execution. Ability to work well under pressure in a fast-paced environment. Team player with excellent collaboration skills. What we do for you: We offer Medical, Dental, and Vision Insurance plans to our full-time employees. Two out of the three medical plans offered include Health Savings Account (HSA) eligibility. Company-paid Life, AD&D and Long-Term Disability coverage. Additional Voluntary Life and AD&D Insurance for you and your family! Voluntary Short-Term Disability Insurance available to you as well Dependent Care Flexible Spending Account (FSA) offered. Immediately begin saving for retirement through our 401(k) starting with very first paycheck! Employer 401(k) contribution and Profit Sharing after six months of employment PTO and 8 Paid holidays for fulltime employees! DISCLAIMER The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. OPS’s management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. U.S. Standard Demographic Questions We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process. How would you describe your gender identity? Select... How would you describe your racial/ethnic background? Select... How would you describe your sexual orientation? Select... Do you identify as transgender? Select... Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities, including mobility, communication (seeing, hearing, speaking), and learning? Select... Are you a veteran or active member of the United States Armed Forces? Select... Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Oral Surgery Partners’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. #J-18808-Ljbffr