Procurement Specialist

Job Description and Duties

This position is located at the Lottery Headquarters in Sacramento. Under direction of the Supervisor I (Sup. I), the Analyst II serves as a Procurement Specialist for the Lottery’s Procurement Services and Support (PSS) unit. The Analyst II is primarily responsible for analyzing and preparing contracts and conducting solicitations.

The Analyst II will review program requests to ensure they comply with Lottery Regulations, the Lottery’s Procurement and Contract Procedures Manual, and best practices, and will issue standardized contracts. The Analyst II will also conduct both informal and formal solicitations (e.g., Request for Proposals and Invitation for Bids) based on Lottery needs and will be the primary contact with program and vendors throughout the solicitation process (scope development, solicitation issuance, evaluation and award).

The Analyst II is expected to perform all functions and duties with integrity, quality communication, and cooperation. The Analyst II must exercise a high degree of initiative, provide clear instructions, demonstrate tact, and exercise sound judgment that exemplifies the best interests of the State and of the Lottery. Strong writing skills are required as contracts are in writing, and communications are primarily via email. The Analyst II will also be expected to lead Teams meetings as needed.

This position requires a current Analyst II exam. If you need to take the exam or if your score has expired, click here to gain list eligibility.

This position is headquartered at the Sacramento location and is eligible for a hybrid telework schedule. Employees must be able to report to their assigned headquarters office as assigned. Travel expense to and from the assigned headquarters are the responsibility of the employee. Eligibility for telework requires the employee to reside in California per California Government Code Section 14200 which states: “telecommuting means the partial or total substitution of computers or telecommunication technologies, or both, for the commute to work by employees residing in California.

When choosing a state organization to work for, there are a lot of options. Why choose the California State Lottery?

People are drawn to the Lottery because we:

• Are an energetic, creative, and talented team

• Value diversity and inclusion in the workplace

• Empower team members to bring their knowledge, expertise, and innovation

• Recognize individual and team contributions

• Support the importance of work-life balance

• Invest in the professional development of our team members

• Are dedicated to preserving our environment by lowering our carbon footprint

All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to clearly demonstrate how you meet the Minimum Qualifications for the position on your State Application (STD Form 678). The application should also clearly demonstrate the candidate’s ability to meet the Desirable Qualifications identified in this job advertisement. The Classification Specification is located on this Job Announcement Posting under "Minimum Requirements."

It is highly recommended that you apply online using your CalCareers account. It is not necessary to return the contact letter if you applied electronically. Please ensure to monitor your email and/or CalCareers account for communication associated with your application submission.

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours for Personal Leave hours each month. For more details, please click here to visit the California Department of Human Resources (CalHR) website.

The Lottery is less than 30 minutes from all that Downtown Sacramento has to offer. Amenities include an onsite restaurant, free gym, close to the light rail station, electric car charging stations, and free parking!! Apply today to join a dynamic organization that is not only passionate about its mission, but also its people!!

You will find additional information about the job in the .

Working Conditions

a. Schedule: Initial work schedule may not begin earlier than 8 a.m. or after 8:30 a.m., and cannot end earlier than 4:30 p.m. After passing probation, changes to work schedule may be considered, dependent on the Lottery’s operational need. Current Lottery policy requires employees to regularly be in the office at least two days a week, although additional days may be required by job description.

b. Travel: Some travel may be required.

c. Other: Employee will be given a digital phone number through Microsoft Teams.

Special Requirements

• The California State Lottery Act provides that no person may be hired as an employee of the Commission if that person has been convicted of a felony or any gambling related offense.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• If you are basing your eligibility on education, ( provide your transcripts and/or diploma. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts will be required upon appointment. Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in procuring contractors through competitive bidding (State preferred)
• Experience with State budgeting, accounting, or FI$Cal
• Strong analytical and writing skills (ability to present information in a logical order)
• Experience with contracts (drafting or reviewing) and conducting solicitations (issuing requests, reviewing responses, preparing award)
• Ability to handle multiple projects simultaneously and meet deadlines
• Ability to prepare and format documents in Microsoft Word and Adobe Acrobat
• Strong organizational skills; ability to coordinate and schedule with stakeholders
• Ability to take direction from management, stakeholders, and others
• Excellent customer service skills

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

The Statement of Qualifications (SOQ) serves as documentation of each candidate’s ability to present information clearly and concisely in writing. Resumes and/or Cover Letters DO NOT take the place of the SOQ. Applications received without an SOQ or an SOQ submitted without following instructions will not receive further consideration and will be excluded from the hiring process. The SOQ should demonstrate that the incumbent’s knowledge or experience meets the Lottery’s needs. SOQs will be reviewed for both content and organization.

Provide a Statement of Qualifications which answers the following:

1) Procurements is a highly analytical position that requires incorporating various rules, regulations, and stakeholder input to ensure the Lottery meets its needs at the best value in a fair and competitive manner. Describe your work experience, education, or other skillset that has prepared you to succeed in this position. Responses should be relevant to listed Desirable Qualifications and/or Duty Statement.

2) Assume a scenario where your supervisor asks that you complete an assignment by 5:00 p.m. the same day. Two hours later, another supervisor for a different unit approaches you for your assistance in completing a different assignment by 5:00 p.m. as well. You know that you can only complete one of these assignments in the time remaining. How would you address this situation? Please state any assumptions you are making to address the scenario.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see Statement of Qualifications requirements below.