Legal Billing Specialist

Job Description

Job Description

We’re looking for a sharp and experienced  Billing Manager to join our growing law firm in a  hybrid role based out of our San Diego office . This position offers the opportunity to work closely with attorneys to review, process, and issue accurate monthly client invoices while ensuring retainer balances remain sufficient. Strong follow-up skills and prior law firm billing experience are essential, as this role requires managing deadlines, resolving billing issues, and maintaining accurate financial records in a fast-paced environment.

If you have at least  five years of billing experience , enjoy working with numbers, and thrive in a collaborative professional setting, we’d love to hear from you. This hybrid position combines in-office and remote work flexibility while remaining connected to our San Diego team.  Performance-based bonuses are offered in addition to a competitive salary.

Compensation:

$90,000 +

Responsibilities:

• Issue new client fee agreements and process retainers

• Apply incoming payments to the correct accounts and keep accurate financial records

• Generate and distribute Prebills and ensure that attorneys receive, review, and return edited Prebills in a timely manner

• Prepare requested revisions from billing attorneys and run final bills for distribution

• Disperse monthly invoices to billing attorneys for initial review

• Monitor retainer balances and secure replenishments from clients as needed

• Review reports indicating past-due accounts and follow up on when to expect payment

• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner 

• Provide budgets, billing forecasts, and ad hoc reporting to management and clients

Qualifications:

• Some college is helpful; a high school diploma or equivalent is required

• Able to produce high-quality work product while handling multiple projects

• Computer proficiency with MS Office, Excel, and billing software programs is essential

• Minimum of five years working as a billing specialist in a law firm

• Excellent written and verbal communication skills and organizational skills are essential in this role

About Company

Weiner Law is a fast-growing estate and litigation firm. With a current staff of 40 people and a culture that is relaxed and informal, our goal is to nurture and support our employees to help them attain their professional aspirations. Client service is at the heart of everything we do, and with rapid growth comes exciting opportunities for top-level go-getters who want to join our team!