HR Specialist - Leave of Absence/Reasonable Accommodations and Safety

Wage Range: Minimum $35.64 - Maximum $41.58 an hour

ABOUT THE COMPANY

Eden Housing is committed to providing affordable housing and supportive services to those in need. Our mission is to create and sustain quality affordable housing that enhances the lives of our residents and strengthens our communities.

ABOUT THE ROLE

The Human Resources Specialist will manage all aspects of leaves of absence, reasonable accommodation, and workers' compensation claims. Development of reports using system report writing function, ongoing auditing, analysis and reconciliation of data, and maintenance of records and files. The Human Resources Specialist provides broad professional HR services to all Eden Housing managers and employees in areas including (and not limited to) employment and policy administration/compliance, workers compensation, leave management, reasonable accommodations, and safety programs.

RESPONSIBILITIES

• Process state disability claims.
• Prepare the termination paperwork for departing staff, as needed.
• Determining FMLA eligibility and sending out applicable correspondence regarding the status of employee’s leave of absences request.
• Point of contact for leaves of absence and employee reasonable accommodation process.
• Act as a liaison between the employees, managers, benefits, and payroll to coordinate employee accommodation, restrictions, pay, and benefits.
• Engage with employees and managers through the ADA interactive process.
• Provide guidance on how to accommodate employees with disabilities.
• Evaluate employee accommodation requests and determine appropriate accommodation or hardship.
• Process and implement reasonable accommodation requests.
• Maintain documentation and records of accommodation requests and actions taken.
• Ensure compliance with ADA and other relevant regulations.
• Interprets company policies and governmental regulations affecting leave procedures.
• Stays abreast of changes in laws and regulations governing the processing leaves, workers compensation, and OSHA.
• Analyzes results, investigates any problems, and resolves discrepancies, as appropriate.
• Records changes in the payroll system in a timely basis.
• Communicates changes to employees regarding benefits and pay when there is a leave of absence.
• Maintains timely and accurate recordkeeping systems for leave of absence including wages to be paid.
• Coordinates with bi-weekly payroll processing to ensure all paid or unpaid time off is properly entered into the payroll cycle for employees on a leave of any length.
• Engage with employees who request ergonomic assessments related to reasonable accommodation.
• Create and maintain leave procedures manual in conjunction with the Employee Relations Manager.
• Assisting with the implementation of new procedures and training.
• Report Workers Compensation claims within 24 hours.
• Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
• Sends necessary paperwork to employees, processes claims, and tracks time off due to all Leave of Absence including but not limited to: Personal leave, Workers Compensation, FMLA, Parental Leave, and Disability.
• Supports compliance with California meal and overtime policies and regulations.
• Assist with employee complaints and workplace issues as needed.
• Provide administrative and clerical support for department: create mailings/payroll attachments and distribute to employees, assemble benefit packets, file paperwork, etc.
• Respond to agency requests for personnel-related information and materials.
• Submit requests to Office Administration to send flowers to employees.
• Assist with miscellaneous duties and projects as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

QUALIFICATIONS

• Minimum 2 years of experience in Human Resources with a focus on ADA, leave management, and workers compensation/safety; generalist experience preferred.
• Strong understanding of federal, state (including California), and local leave laws including but not limited to FMLA, ADA, PFL, CFRA, and Workers’ Compensation.
• Experience handling accommodations and managing the ADA interactive process.

PREFERRED SKILLS

• Bilingual in English and Spanish, preferred. Able to effectively communicate (read, write and speak) in both languages.
• Ability to analyze data.
• Acceptance and application of the confidential nature of the position.
• General knowledge of state and federal labor laws and workers’ compensation.
• Experience coordinating and delivering best practices training and development programs.
• Able to work with a wide variety of personalities and deal with each person in an effective and professional manner.
• Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution, and time management skills.
• Ability to communicate and interface professionally with employees and managers.
• Able to work independently and as part of a team.
• Ability to prioritize effectively, think independently, and problem solve to ensure all projects are completed in an effective and timely manner.
• Able to research, analyze, solve, and follow through on complex cases.
• Able to successfully meet deadlines and achieve goals.
• Flexible, agile, innovative, accurate, detailed-oriented, and well organized.
• Commitment to the organization’s goals and philosophy including excellence in customer service and communication.
• Able and willing to travel to all company locations to provide HR services, as needed.

EQUAL OPPORTUNITY STATEMENT

Eden Housing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

JOB DESCRIPTION REVISION

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.