Administrative Coordinator

Job Description

Job Description

Robert Half is looking for a dependable Administrative Coordinator to support daily office functions and deliver responsive service in a Contract position based in Lexington, Kentucky. This role is ideal for someone who enjoys keeping information organized, assisting internal workflows, and helping ensure smooth communication across administrative processes. The successful candidate will bring strong attention to detail, solid coordination skills, and a detail-oriented approach to handling multiple priorities in a busy office setting.

Responsibilities:

• Manage the preparation, sorting, and distribution of policy documents and carrier communications to keep materials accessible and up to date.

• Enter information into internal records accurately and promptly while maintaining organized documentation for day-to-day operations.

• Review policy files and related paperwork to confirm completeness, identify discrepancies, and support document quality standards.

• Provide administrative support for office activities, including maintaining supply levels and assisting with routine operational needs.

• Coordinate general workflow across the office to help teams stay organized, informed, and on schedule.

• Respond to customer and internal inquiries with a service-focused approach, ensuring timely communication and a positive service experience.

• Assist with scheduling, calendar-related tasks, and other coordination duties that support efficient office coverage.

• Help maintain an orderly administrative environment by tracking tasks, following up on outstanding items, and supporting team priorities.

• Prior experience in customer service, office administration, or a similar support-focused role is required.
• Strong organizational skills with the ability to manage detailed information carefully and consistently.
• Clear written and verbal communication skills with a detail-oriented and service-oriented approach.
• Ability to work effectively in a fast-moving office environment while balancing multiple responsibilities.
• Demonstrated accuracy in data entry, record maintenance, and document review tasks.
• Comfort handling inbound calls, scheduling needs, and general administrative coordination.
• Experience in the insurance field is helpful, but not mandatory.
• Reliability, accountability, and the ability to contribute positively within a team-oriented workplace.