Senior Expenditure Control Specialist

Position Summary Reporting to the Associate Director of Expenditure Control, this senior-level role is responsible for the review, processing, and analysis of UGA Foundation expenditures, including payments, scholarships, and grants. The position combines expenditure control duties with operational processing and data entry to support the accuracy, timeliness, and integrity of financial transactions. Minimum Qualifications Bachelor's degree in accounting or a related field, or equivalent experience and 2 years of professional experience. Preferred Qualifications Experience creating, editing, and using Pivot Tables, and formulas in Excel. Experience using data analytics tools. Experience creating financial reports, and providing analysis on trends. Experience presenting financial information to interested parties. Responsibilities Expenditure Controls & Policy Compliance Review and approve UGA Foundation expenditure requests within View email address on click.appcast.io for accuracy, completeness, and compliance with established policies and procedures. Ensure proper accounting, including accurate spend category selection, cost center/work tag assignment, and expense classification. Verify transactions align with donor intent, UGA Foundation policies, and GAAP standards through detailed review of supporting documentation. Validate required approvals, documentation, and workflow completion within business processes. Identify, investigate, and resolve discrepancies, errors, or incomplete submissions in transactions. Communicate with campus users to correct, return, or clarify transactions and provide guidance on submission procedures. Monitor transaction workflows to ensure timely processing and compliance with internal service standards. Support continuous improvement of expenditure processes by identifying trends or recurring issues. Supplier Administration and Payment Operations Maintain knowledge of UGA and UGA Foundation expenditure policies and procedures to ensure compliance in daily operations. Coordinate with campus partners to resolve overdrawn Foundation accounts. Act as backup to the Expenditure Control Manager within the TeamDynamix ticketing system. Execute settlement processing, run check print jobs, validate payment batches, reconcile check runs, coordinate distribution and pickup, maintain payment logs, and ensure proper handling of supporting documentation. Support supplier setup and maintenance, ensuring accurate and timely onboarding of vendors. Review supplier requests for completeness, accuracy, and compliance. Maintain and update supplier records, resolving issues related to incomplete or incorrect information. Communicate with campus users and vendors to resolve supplier setup issues and provide guidance. Perform additional administrative duties as needed, such as filing and scanning documentation to support reporting and audit activities. Scholarship Expenditure Administration Coordinate posting of scholarship expenses to the Foundation's financial accounting system. Review and reconcile monthly scholarship activity. Work closely with the Office of Student Financial Aid and Bursar's Office to process scholarship payments and resolve reconciliation issues. Prepare and initiate monthly scholarship payments. Collaborate with Data Analytics and Financial Accounting to develop and maintain reconciliation tools for expense processing and reporting. Maintain workflow and approvals within the scholarship system. Support UGA Foundation activity in ScholarshipUniverse. UGA Grants Administration Review and coordinate the UGA grant payment process, including recording, reviewing, and reconciling expense activity. Evaluate expense activity and perform analysis on expenses processed through University Systems. Collaborate with Data Analytics and Financial Accounting to develop and maintain reconciliation tools. Initiate monthly payment requests for UGA Grant activity funded by Foundation funds. Support UGA Foundation activity in UGA Financial Management System. Internal Controls and Audit Support Support internal controls for UGA Foundation expense operations. Carry out and document internal controls procedures, emphasizing continuous monitoring and communication. Recommend additional internal controls procedures as needed. Assist the Expenditure Control Manager in reviewing and analyzing expenses via the University's grant process. Coordinate with campus partners and UGA financial team to ensure grant expenditures are processed and recorded in accordance with policies and donor agreements. Assist the Associate Director and Expenditure Control Manager with follow-ups regarding expenditures. Support internal and external audit functions through fulfillment of requests for expenditure data and documentation. Assist with completion of expense audit reports. Additional Division Expectations Interact with fairness, compassion, and decency, fostering a healthy work environment. Adhere to CASE standards and industry standards relating to fundraising reporting. Knowledge, Skills, Abilities and/or Competencies Knowledge of financial accounting principles, fund accounting, and compliance requirements. Strong analytical skills with the ability to review, reconcile, and interpret complex financial data. Advanced Excel and data management skills for handling large datasets. High attention to detail and accuracy in transaction processing and reporting. Ability to apply policies, resolve discrepancies, and make sound decisions within guidelines. Effective communication, organization, and customer service skills to support campus partners. Physical Demands Work in a standard office environment. Sit and work at a computer workstation for an extended amount of time. Use electronic mail, telephone, face‑to‑face discussions, and paper form correspondence. Communicate effectively in writing, speaking, and listening. Apply skills and knowledge across a variety of tasks to perform successfully in new situations. Organize and establish priorities; manage detail; multi‑task. Lift and/or move up to 20 pounds. Walk, stand, stoop, lift, kneel, climb. EEO Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations are encouraged to contact Central HR (View email address on click.appcast.io). #J-18808-Ljbffr