Executive Administrative Assistant (onsite/hybrid)

Executive Administrative Assistant (Onsite/Hybrid)

As a key member of the Credit Office team, you will be part of AgriBank's mission to support the people who feed the world. The Executive Administrative Assistant provides professional, confidential, and high-quality administrative support to the Chief Credit and Lending Officer (CCLO), and all members of the Credit teams. This role ensures efficient operations, organized processes, and timely execution of both day-to-day and recurring responsibilities across the department.

Job Functions

• Prepare, edit, and distribute letters, memos, PowerPoint presentations, agendas, reports, and other documents for the CCLO and Credit teams.
• Manage and prioritize complex calendars for the CCLO, coordinating internal and external meetings and ensuring efficient use of executive time.
• Support Credit leaders by tracking project deadlines, deliverables, and milestones.
• Interface professionally with high-level internal and external stakeholders regarding sensitive issues on behalf of the CCLO.
• Maintain electronic and physical filing systems, ensuring accessibility, accuracy, and confidentiality of corporate, and Credit records.
• Coordinate on-site and off-site meetings, presentations, conferences, and travel arrangements, including logistics and preparation of necessary documentation.
• Manage incoming and outgoing communications on behalf of the CCLO, as requested, ensuring timely follow-up and clear tracking.
• Coordinate audit requests, information gathering, and reporting submissions for CCLO, ensuring accuracy and timely responses.
• Update and maintain content on Mainstreet and other communication platforms to support timely, consistent information sharing across the organization.

Documents and Records Administration

• Prepare, compile, and coordinate correspondence, presentations, reports, legal documentation, and other confidential Credit communications
• Collect, organize, and assemble data and support information for correspondence, legal documents, presentations, and other credit-related materials, while ensuring accuracy and confidentiality.
• Review and edit documents for accuracy, completeness, grammar, formatting, and alignment with organizational standards while ensuring information is timely, relevant, and appropriate for stakeholders
• Determine and execute the most effective methods for distributing sensitive and high-priority communications, reports, and materials to internal and external stakeholders while maintaining confidentiality and professionalism

Budget Preparation and Expenses

• Manage timely expense report filing for the CCLO and other team members as requested.
• Perform administrative tasks related to developing, tracking, and monitoring department budgets.
• Process approved invoices and track payments to ensure accuracy and timely completion.
• Compile information needed for the annual cost center budget for review and approval by CCLO.

*This job description is subject to change without notice.

Minimum Qualifications

• High school diploma
• 5 years of related experience in an executive assistant or similar role
• Or an equivalent combination of education and experience sufficient to perform the essential functions of the job

Knowledge

• Advanced knowledge of administrative support techniques and practices
• Advanced knowledge of office administration processes and procedures
• Basic knowledge of the Farm Credit System and mission

Skills

• Advanced proficiency with Microsoft Office Suite
• Advanced organizational, multitasking, and prioritizing skills and high level of attention to detail
• Ability to work under pressure and handle sensitive matters with tact and poise
• Ability to cultivate and maintain positive relationships to ensure seamless operations and communications
• Growth mindset with a sincere desire to grow and develop in a team-oriented environment

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

The AgriBank Advantage

You are the key differentiator in the marketplace and ultimately the most important factor in helping us fulfill our mission to support those who feed the world. We are committed to providing you with a competitive compensation and benefits package — your total rewards for making significant contributions to our business and making a difference on behalf of those we serve. The typical base range for this role is between $63,000 - $95,000. Compensation may vary based on individual job-related knowledge, skills, expertise, and experience. The position is eligible for a discretionary annual incentive program driven by organization and individual performance.

Benefits

AgriBank benefits provide safety, security, and peace of mind for you and your family. Through comprehensive Total Rewards, access to financial tools and support, and personal services, our benefits demonstrate that employees' health and financial well-being are of primary importance. Wherever you are on life's continuum or what life transition you experience, our benefits support your health care needs and guide you along the path to retirement.

Collaboration and Staying Connected

• Beautiful office with exceptional space to collaborate with your colleagues and friends
• Monthly employee activities to keep groups connected and have fun!
• Annual Employee Appreciation activities
• Multiple recognition programs to celebrate each other's success

Work and Life

• Paid time off
• Company holidays
• Floating holidays
• Sick time
• Right Work/Right Place hybrid work program
• Dress for Your Day flexible wardrobe policy
• Generous company match on employee donations

Growth and Development

• Employee and leader career development toolkits
• Tuition reimbursement
• Internal and external resources and opportunities to grow personally and professionally

Health, Wellness and Investment/Retirement

• Health care plan alternatives to fit your lifestyle, including:
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Dental
• Vision
• Wellness reimbursement
• Investment and retirement planning
• Saving today for tomorrow is one of the smartest moves you can make. That's why AgriBank offers you a generous, competitive and flexible 401(k) plan for your financial well-being:
• Fixed Employer Contribution = 3 percent
• PLUS, Employer Matching Contribution = $1 for $1 match (vested fully after 4 years) on the first 6 percent of eligible compensation you save
• Life and disability insurance plans for eligible team members and their families
• Free exercise facility onsite for all employees
• Parking and transportation discounts
• Generous employee referral incentive

Join the dedicated professionals at AgriBank and put your skills to work ensuring farmers and rural communities have the innovative financial solutions they need to feed our neighbors and the world.

AgriBank will not sponsor a work visa (e.g., H1B, etc.) to fill this position.

Applicants requiring a reasonable accommodation for any part of the application process may contact us through the following methods: Phone: View phone number on click.appcast.io or Mail: AgriBank, Attn: Talent Recruiting, 30 E 7th Street, Suite 1600, St. Paul, MN 55101.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AgriBank FCB is an Equal Opportunity Employer (M/W/D/V) dedicated to diversity in the workplace and offers a great work environment. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, religion, national origin, handicapped status, veteran status, public assistance status or other condition or status prohibited by law.