Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.• At least 2 years of experience in an administrative support, office assistant, or receptionist role. • Strong verbal and written communication skills with the ability to interact professionally with a variety of individuals. • Experience handling inbound calls and managing front-desk or general office responsibilities. • Proficiency in data entry and document processing with consistent accuracy. • Comfortable working in an on-site office environment and balancing multiple priorities. • Ability to stay organized, dependable, and detail-oriented in a fast-paced healthcare setting.