Multifamily Office Administrator (Administrative Staff)

Organization Ohio Housing Finance Agency Agency Contact Name and Information Jessica Grimm, Email: View email address on click.appcast.io Primary Location United States of America-OHIO-Franklin County-Columbus Compensation To be determined based upon experience Schedule Full-time Work Hours: Monday-Friday, 8:00a.m.-5:00p.m. Union: Exempt from Union Primary Job Skill Operational and Administrative Support Technical Skills: Attorney/Legal, Housing, Operational and Administrative Support, Board and Commission Compliance, Administrative support/services Professional Skills: Attention to Detail, Emotional Intelligence, Organizing and Planning, Responsiveness, Written Communication Agency Overview The Ohio Housing Finance Agency (OHFA) offers affordable housing opportunities for Ohioans from rental assistance to homeownership. OHFA provides access to financial resources for the development & management of affordable housing. The Agency's programs serve first-time homebuyers, renters, senior citizens & other populations with special needs who otherwise might not be able to afford quality housing. Please visit OHFA’s website at for more information about our mission. The Office of Multifamily Housing increases and preserves affordable rental housing units in Ohio through a variety of programs that provide financial assistance, such as housing credits, low-interest loans and grants to affordable housing developers. The office administers Ohio’s Low-Income Housing Tax Credit program, which is the most widely used financial incentive program for the production of new affordable housing in the state and nation. The office monitors projects during construction and post-construction to ensure regulatory compliance and the ongoing financial viability of multifamily developments. Job Description The Office of Multifamily Housing (Multifamily) is seeking a Multifamily Office Administrator who will... Assist the Director of Multifamily Housing with operational needs of the office including maintaining office calendars Act as the point of contact to receive inquiries and respond on behalf of the Director Manage business functions to relieve Director of administrative tasks including administering and authorizing expenditures and purchases and submitting supply requests, purchase orders, and travel requests for staff Oversee maintenance of fiscal controls (e.g., reviews Checking Account Daily ACH's and connect with project submissions) Assist Director with presentation development Attend meetings, create agendas and scripts as needed, and take and maintain notes and documents for meetings For a complete description of the job duties, please read the Multifamily Office Administrator position description. Item of Note This position will work from OHFA's offices which are located at 2600 Corporate Exchange Drive, Columbus, OH 43231. Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Qualifications Applicants should demonstrate on their application how they meet the preferred qualifications to receive further consideration. Preferred qualifications: Previous work as an assistant for executives, directors, other senior level management staff, or professors To be successful in this position, applicants should possess or will learn the Technical & Professional Job Skills Necessary: Housing, Administrative support/services, Board and Commission Compliance, Attorney/Legal, Operational and Administrative Support, Written Communication, Attention to Detail, Emotional Intelligence, Organizing and Planning, Responsiveness Supplemental Information Background & Drug Test Requirements The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration. All final candidates for this position who are not current State of Ohio employees & or who do not have a qualifying drug test on file will be subject to a pre-employment drug test. ADA OHFA is committed to providing access & reasonable accommodation in its services, activities, programs & employment opportunities in accordance with the Americans with Disabilities Act & other applicable laws. To request an ADA reasonable accommodation due to a disability, please email DeHavlyn Wainwright at View email address on click.appcast.io. EEO Statement OHFA is an Equal Employment Opportunity (EEO) employer & does not discriminate on the basis of race, color, religion, gender/sex, gender identity or expression, national origin (ancestry), military status, disability, age (40 years of age or older), genetic information, sexual orientation, status as a parent during pregnancy & immediately after the birth of a child, status as a parent of a young child, or status as a foster parent as those are defined in applicable Ohio law, federal law & any Executive Order, in admission or access to the operation of its programs, services, activities or its own employment practices. Employment practices are any employment related decisions including, but not limited to hiring, layoff, transfer, termination, promotion, demotion, discipline, rate of compensation, eligibility for in-service training programs, or terms & conditions of employment. ADA Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Drug-Free Workplace The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. #J-18808-Ljbffr