Billing Coordinator

Clinton Counseling Center, a program of Comprehensive Youth Services, Inc. is a non-profit organization providing substance abuse and mental health outpatient counseling services to adults, adolescents, and families. We are currently seeking a Billing Coordinator to join our growing team and provide billing services in a professional and positive manner.

Position Description: The Billing Coordinator is responsible for all insurance billing and payment activities for services provided at Clinton Counseling Center. This is a busy behavioral health outpatient clinic in Mount Clemens. The position is contractual and in person with full-time (FTE) option in the future. The billing coordinator works closely with providers to ensure accurate documentation, billing, and reimbursement for all services conducted. This position is active in all auditing activities and interfaces with persons served. All HIPAA and 42CFR, Part 2 rules related to confidentiality apply.

Hours: Flexible. Must be available during standard work hours (8-5pm) on most days. No weekends or holidays.

Compensation: $20 hourly

Benefits: 403b Retirement Plan with 10% matching and Employment Assistance Program

Minimum Qualifications:

1. High school diploma or G.E.D. certificate


2. Some college preferred


3. Experience with third-party and Macomb County FOCUS billing


4. Proficiency in computer software programs, including Microsoft Office and Google Drive


5. Meticulous attention to detail


6. Ability to establish and maintain harmonious working relationships with coworkers, management, persons served, and as indicated, other persons and programs


7. Sound verbal and written communication skills


8. Sound math skills


9. Accounting knowledge


10. Ability to operate other office equipment, as needed


11. Good organizing and filing skills


12. Ability to work with distractions occurring (quickly prioritizing when several events occur at the same time)


13. Legible handwriting


14. Responsiveness to the needs of administration and as indicated, other staff


15. Ability to make common sense responses to requests and questions

16. Must complete a background check 

Responsibilities:

1. Verifies accuracy of patient postings on a daily basis.


2. Prepares all OP & IOP billing (Third-Party Insurance, Medicaid, MCCMH) in a timely manner.


3. Coordinates admission documentation for accuracy in billing.


4. Post all insurance payments.


5. Verifies all Private Insurances.


6. Prepares Billing and Payroll for Community Corrections.


7. Maintains current and complete information regarding third-party billing using eThomas.


8. Prepare/Mail/Follow-up on monthly statements to clients.


9. Contacts Third-Party Insurance companies to resolve denied claims.


10. Completes Quarterly Billing Audits of patient charts.


11. Organizes client accounts and prepare documentation for overpayment refunds.


12. Notifies Finance Department when any refund to a client is due.


13. Coordinate Clinical Staff Credentialing as needed.


14. Notifies supervisor if there are any problems with third-party billings.


15. Maintains all records & completes paperwork related to position in a timely manner.


16. Manages petty cash fund.


17. Other duties assigned by the Program Director.

Join our dynamic team and make a difference in the lives of individuals seeking substance use, mental health, and emotional support services. Apply now to become a part of Clinton Counseling Center's mission to provide hope and healing.

This job posting outlines the typical tasks and responsibilities undertaken by employees in this role. It is not an all-inclusive list of all duties and skills necessary. Clinton Counseling Center is committed to equal employment opportunities and does not discriminate against any qualified individual.