Administrative Officer

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the GS-09 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

Major duties include, but may not be limited to the following:

• Manages administrative and personnel management functions for the Centralized Finance Service, ensuring efficient day-to-day operations and workload distribution.
• Serves as liaison between multiple programs and administrative service lines within VISN 6 to coordinate fiscal and administrative activities.
• Assists CFS managers with the development of requirements for fiscal programs and ensures compliance with established financial management policies and accounting practices.
• Maintains internal controls and validates program requirements to support accurate budget execution and financial accountability.
• Coordinates and manages Resource Management reviews, including meeting agendas, supporting documentation, and official meeting minutes.
• Oversees hiring and personnel management actions, including staffing coordination, onboarding, resignations, terminations, and personnel documentation.
• Reviews and maintains organizational charts, position descriptions (PDs), and staffing ceilings to ensure accuracy and compliance with organizational requirements.
• Provides guidance and administrative support in developing position descriptions, performance standards, and competency assessments.
• Develops, modifies, and maintains competency folders, policy updates, employee handbooks, SOPs, and resource management documentation.
• Conducts follow-up reviews and quality checks on personnel actions to ensure timely processing, procedural accuracy, and compliance with applicable regulations.
• Performs other related duties as assigned.

Work Schedule: Full-Time; Monday through Friday; 7:45 am to 4:30 pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved.

Telework: AD-HOC - This position may be authorized for telework. Telework eligibility will be discussed during the interview process.