Grants Accountant

SUMMARY


Reporting to the Director of Accounting, the Grants Accountant manages the budgets for all of the college's externally funded projects and activities (e.g., USDOL grant, Carl D. Perkins grant, Rapid Response grants, IWTP grants, Federal Prison contracts, etc.) in which a formal written agreement is entered into by CLTCC and by the sponsor. The Grants Accountant coordinates with accounting staff all procurement activities as well as accounts receivables and accounts payables for externally funded projects and activities.


The Grants Accountant assumes responsibility for post award grant and contract accounting thus ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of financial reports, and orderly closure of financial reports on projects. The Grants Accountant ensures that externally funded project account activities are in accordance with established legal, regulatory, and internal policies. The Grants Accountant cooperates with independent, regulatory, and third-party auditors in conducting audits by explaining accounting practices and systems, preparing requested materials, and ensuring availability as necessary. The Grants Accountant is responsible for the data integrity of all grant/contract account and billing information. The Grants Accountant ensures account data accuracy and maintains accounting file information.


The Grants Accountant records financial transactions, such as revenue receipts into journals, ledgers and/or automated accounting systems (i.e., the Banner Financial module). The Grants Accountant categorizes financial transactions into accounts and resolves recording errors, and also assigns accounting codes. The Grants Accountant receives, controls and records cash/check/credit card receipts. The Grants Accountant reconciles current account problems through research and analysis, and provides reports based on analysis.


The Grants Accountant is responsible for externally funded projects and activities account policies and procedures. Participates in strategic planning and various initiatives to impact the mission and goals of the Finance and Administration Division. Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. Demonstrates extreme customer service. Maintains up-to-date knowledge of proposed and current higher education legislation, and trends in higher education practice. Maintains up-to-date knowledge of proposed and current legislation, and trends in accounting and financial practice. Collaborates in the development and maintenance of the accounting and finance website

PRIMARY RESPONSIBILITIES

• Prepares grant billing invoices and reports, keeps accurate supporting documentation, and reconciles invoices and payments to supporting documentation.
• Verifies and codes data according to prescribed procedures and reviews financial information for assure accuracy of information.
• Verifies that documents are in compliance with federal and agency regulations.
• Prepares supporting schedules, worksheets, and reports for assigned accounts.
• Reconciles grant inception to date reports and sub-ledgers to general ledger monthly.
• Ensures timely reports of weekly and monthly financial information.
• Maintain the grants webpage and keep update with relevant information.
• Maintains and verifies accurate information for financial reporting purposes.
• Participate with divisional meetings, committees, and training opportunities.
• Maintain a high level of customer service.
• Occasional evening and weekend work and overnight travel may be required; and
• Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Applicable laws, codes, regulations, policies, and procedures
• Generally Accepted Accounting Principles (GAAP)
• The Family Educational Rights and Privacy Act (FERPA), Title IV and HEA
• National and Regional Accreditation standards related to Finance and Accounting
• Federal, state, and local laws, ordinances, codes, and regulations relevant to the financial management in Louisiana
• Sources and bases of funding for post-secondary educational institutions and programs in the State of Louisiana

Demonstrated Ability to:

• Think "outside the box;" exemplifying flexibility and positive attitude toward change.
• Keep current with, interpret and apply applicable rules, regulations, policies, and procedures relating to Finance and Accounting functions.
• Apply knowledge of and experience in accreditation processes, specifically related to finance and accounting.
• Function in a multi-campus/site educational organization to promote the goals of the College.
• Effectively use technology and computer software programs, including MS Office
• Collect, evaluate, and analyze data relating to Accounting functions; recommends options.
• Work collaboratively with other administrative departments and government agencies.
• Provide excellent customer service to faculty, staff, current students, prospective students, alumni, business and industry partners, community representatives and other stakeholders.
• Work independently with accountability at multiple levels of the organization.
• Work positively in a demanding, high volume, fast-paced, team-orientated student service environment.

Skills :

• Excellent written, oral presentation, and interpersonal communication skills
• Management and organizational skills
• Superior team-building skills to build trust with others in a rapidly changing environment.
• Excellent organization, planning, and prioritization skills are essential.
• Strong diplomacy skills and the ability to make sound judgments.

MINIMUM QUALIFICATIONS

• Associate's degree in Business Administration, Accounting, Finance, Economics or related field from an accredited college or university
• Five or more years of full-time work experience performing accounting functions in a(n) education, business, industry, or government environment.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft applications (Word, Excel, and PowerPoint)

PREFERRED QUALIFICATIONS

• Bachelor's degree in Business Administration, Accounting, Finance, Economics or related field from an accredited college or university
• Seven or more years of full-time work experience performing accounting functions in a(n) education, business, industry, or government environment.
• Three or more years of full-time work experience supervising accounting functions at a postsecondary educational institution
• Knowledge of and working experience with Ellucian's Banner Finance or other major postsecondary education financial management system
• Proficiency in Microsoft Access

TYPE : Full-time


COMPENSATION : $45,000 to $48,000


APPLICATION DEADLINE : Review of applications begins August 10, 2026 and continues until position is filled.

• The application can be filled out online at
• *Note: If you are an internal candidate, please fill out the

Please attach cover letter, resume, transcript(s), and three references to application.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.


Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.


Criminal background check and reference verification is required.


Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.


Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.


In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran's status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.


As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX's mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution's community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.


In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively "ADA"), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System's programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.

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