Commercial Lease Administrator

Job Description

Job Description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts

Currently seeking a detail-oriented and experienced Commercial Lease Administrator to oversee lease administration, Common Area Maintenance (CAM) charges, operating expenses, and property-level operational coordination across a nationwide commercial real estate portfolio.

This role is responsible for ensuring that CAM fees, operating expenses, tenant pro rata shares, and expense recoveries are accurately structured, calculated, documented, and billed in accordance with individual lease agreements. The position will also oversee the operational aspects of common areas, coordinate maintenance personnel and service vendors, manage vendor contracts, and track actual property operating expenses to support accurate tenant reconciliations and financial reporting.

The ideal candidate combines strong commercial lease knowledge, financial and analytical skills, and hands-on property operations experience. This individual will serve as a key link between lease administration, accounting, property management, tenants, and third-party vendors to ensure consistency, accuracy, cost control, and operational efficiency throughout the portfolio.

Key Responsibilities 
-Lease Administration and CAM Management 
-Operating Expense Tracking and Financial Reconciliation
-Tenant Billing and Pro Rata Share Administration
-Common Area and Property Operations 
-Vendor Contracts and Cost Control 
-Portfolio Reporting and Process Improvement 

Qualifications 
-5+ years of experience in commercial lease administration, commercial property management, CAM reconciliation, or commercial real estate accounting, 
-Strong understanding of commercial lease structures and operating expense recovery provisions. 
-Demonstrated experience calculating tenant pro rata shares, preparing CAM reconciliations and managing tenant operating expanse billings. 
-Experience reviewing actual property expenses, vendor invoices, service contracts, and general ledger detail.
-Experience with commercial real estate lease administration, accounting, or property management platforms.
-Ability to manage multiple properties, deadlines, lease structures, and competing priorities across different U.S. markets.