Executive Assistant to the Dean

Executive Assistant to the Dean Job Summary This position presents an opportunity for an administrativeprofessional to work in a highly collaborative, mission-drivenorganization and contribute to a broad range of student-, faculty-,and community-centered initiatives. The Executive Assistantprovides high-level administrative, operational, and projectsupport to the Alice Sheets Marriott Dean of Libraries as well asto additional members of the J.Willard Marriott Library'sleadership team. This includes complex calendaring, meetinglogistics, and project management. This position will beresponsible for managing the administrative aspects of the facultyannual review and promotion and tenure processes. The ExecutiveAssistant position requires substantial independent coordinationand organization abilities and excellent communication skills, aswell as the ability to manage sensitive and confidentialinformation. This role serves as a representative of the Dean toboth internal and external stakeholders and as a liaison betweenthe Dean's office and many different administrative and academiccampus departments. This position is required to work on campus full-time.Telecommuting will only be authorized for occasional/exceptionalcircumstances. We seek qualified applicants who bring perspectives and experiencesthat will enrich and strengthen our organization and enhance ourcommitment to access and belonging. We welcome applications fromcandidates of all backgrounds, including those who may not havefollowed a traditional educational or professional path. This position is not eligible for work visa sponsorship. Responsibilities Provides comprehensive administrative support to the Dean, exercising sound judgement, problem solving skills, discretion, and professionalism. Manages complex calendars, scheduling priorities, travelarrangements, and meeting logistics. Provides administrative and project coordination support forstrategic initiatives, operational priorities, committees, andprograms for the Dean. Assists in planning, tracking milestones, maintainingdocumentation, and monitoring deliverables for Dean-sponsoredinitiatives. Anticipates leadership needs and proactively preparesmaterials, agendas, and briefings for meetings, retreats, andexternal engagements. Maintains efficient workflows for information management andtask prioritization in the Administrative Office, includingsupporting office operations. Supervises and supports other administrative staff, helpingmanage workflow and providing coaching and feedback to ensureoperational excellence. Provides administrative support for the Marriott Libraryfaculty annual review and promotion and tenure processes. Support GRAMA Appeals processes working closely with theAppeals Officer and the Office of General Counsel. Provide support to the Dean's leadership team as needed. Performs other duties as assigned in support of the Dean. Minimum Qualifications Bachelor's degree (or equivalency) in Business, Finance, HealthCare Administration or a related field. Two years office managementand supervisory experience, demonstrated knowledge of finance andbudgeting, and public relations skills required. Demonstrated humanrelations and effective communication skills are alsorequired. EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience.(Example: bachelor's degree = 4 years of directly related workexperience.) Applicants must demonstrate the potential ability to perform theessential functions of the job as outlined in the positiondescription. Preferences Supervisory experience Familiarity with the University of Utah's administrativestructure and operations Previous experience in a university or cultural heritageinstitution The duties, qualifications, and preferences listed in this postingare intended to give applicants an understanding of the role we areseeking to fill and the types of skills, experience, and educationthat may have prepared someone to be effective in this role. We donot expect any candidate to be a perfect match for this list or toperform all of the duties with equal proficiency on day one. Inyour resume and cover letter, please highlight the most relevantqualifications you would bring to this position based on theposting, and tell us how your background, perspective, andexperience will help us fulfill our mission and meet ourgoals. Special Instructions All applications received by August 12, 2026 will receive full consideration. This is a local recruitment. Out of area candidates will beresponsible for travel costs for final in-person interviews and formoving costs, if selected. The candidate will also need to beavailable to travel to Salt Lake City within 5-7 days of notice forfinal in-person interviews. Required documents to upload Resume Cover Letter List of 3 Professional References Requisition Number PRN45808B Full Time or Part Time? Full Time Work Schedule Summary Monday-Friday, 8am-5pmMayoccasionally require evening or weekend work. Department 00790 - Marriott Library - Operations Location Campus Pay Rate Range $60,000 - $68,000 Close Date 09/18/2026 #J-18808-Ljbffr