Office Administrator/Receptionist

This job was posted by : For more information, please see: Job Summary We are seeking a dynamic and organized Office Administrator/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming environment while efficiently managing daily administrative operations. Your proactive approach and excellent communication skills will keep our office running smoothly, supporting both team members and external partners. This position offers an exciting opportunity to showcase your multitasking abilities, technical proficiency, and customer service expertise in a fast-paced professional setting. Responsibilities - Greet visitors, clients, and vendors with professionalism and warmth, providing exceptional front desk support. - Manage phone systems, directing calls accurately and courteously while taking detailed messages when necessary. - Handle scheduling tasks such as calendar management and appointment setting using productivity software like Google Workspace or Microsoft Office. - Perform data entry, maintain filing systems, and update spreadsheets to ensure accurate record-keeping. - Assist with basic bookkeeping tasks using QuickBooks or similar accounting software to support financial record management. - Provide customer support via phone or email, resolving inquiries efficiently and maintaining positive client communication. - Support the accounting department with bank runs and collecting on past due invoices - Assist with New Hire Enrollment - Assist with weekly payroll processing Requirements - Attention to Detail - Proven clerical experience with strong office support skills in a professional environment. - Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and data entry tools. - Experience operating phone systems with exceptional phone etiquette and communication skills. - Strong organizational skills with the ability to prioritize tasks and manage time efficiently. - Familiarity with bookkeeping software such as QuickBooks is preferred. - Demonstrated ability to handle confidential information with discretion and professionalism. Join us in creating a vibrant workplace where your organizational talents shine! We value energetic team players who thrive on providing outstanding support and fostering positive relationships both inside the office and with our valued clients. This paid position offers an engaging environment where your skills will make a meaningful impact every day!