Administrative Support Coordinator II

Job Title

Administrative Support Coordinator II

Administrative Support Coordinator II

557799

Classification Range $4367 - $6362 per month

(Hiring range depending on qualifications not anticipated to exceed $4367 - $4867 per month)

Monday - Friday 8:00 AM - 5:00 PM

California State University Fullerton (Cal State Fullerton) is a leading public university committed to student success academic excellence and inclusive excellence. The university fosters a collaborative environment that supports teaching research and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement career success and economic mobility.

The Academic Senate is the official representative legislative body of the university and speaks on behalf of the university community on matters within its purview. The purpose of the Senate is to recommend policy on curriculum academic standards criteria and standards for the selection retention and tenure of faculty members and other matters that affect faculty and students. We seek an exceptional individual to join our team as the Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to inclusivity openness flexibility integrity and kindness.

The Administrative Support Coordinator II serves as a central resource for the Academic Senate office providing comprehensive clerical and administrative support to the Academic Senate Chair Administrative Analyst/Specialist and supervisor. Drawing on detailed knowledge of Academic Senate policies this role independently manages day-to-day office operations recommends procedural improvements and assists with the interpretation and application of policies. A significant portion of this role involves supporting the full range of Academic Senate committees Standing General Ad Hoc and Search including providing confidential assistance to committee chairs as needed. The Administrative Support Coordinator II oversees Senate elections from start to finish maintaining and updating constituency lists collaborating with the election chair and tracking term lengths and end dates for all Senate and committee members. A voter eligibility database for campuswide elections is also maintained and monitored on an ongoing basis.

On the financial side the Administrative Support Coordinator II works closely with the Administrative Analyst/Specialist to monitor budget expenditures maintain all accounts and manage office purchasing through campuswide systems and established processes. This position also coordinates several distinguished faculty recognition programs including the Faculty Leadership in Collegial Governance Award Carol Barnes Excellence in Teaching Award Outstanding Professor Award L. Donald Shields Excellence in Scholarship and Creativity Award and Outstanding Lecturer Award among others. Additional responsibilities include coordinating publication of the Senate Forum in partnership with the Forum Editor maintaining and updating the Academic Senate website and supporting office events. Other duties may be assigned as needed.

High School diploma or the equivalent and three years of experience in general office clerical oradministrative supportwork or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experienceon a year for year and detailed knowledge of applicable university infrastructure policies and procedures. Thorough mastery of English grammar punctuation and spelling. Expertise in using office software packages technology and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop recommend and evaluate proposed solutions. Ability to perform business math analyze budgetary data and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Three years of experience working in an executive office and higher education setting. Experience using Excel spreadsheets collecting and analyzing data and working with databases. Comprehensive and detailed knowledge of university policies system and processes. Two years of experience monitoring and tracking budget expenditures budget accounts and purchasing office supplies. Demonstrated ability to use diplomacy tact and sound judgment to build effective working relationships with various stakeholders and handle sensitive or confidential matters; experience using negotiation and persuasion skills to resolve issues and advance work to completion.

Special Working Conditions

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

California State University Fullerton is committed to fostering an environment where students staff administrators and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race sex color ethnicity national origin or any other protected status.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083 revised July 21 2017.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University Fullerton is not currently sponsoring anynewH-1B petitions for staff management or faculty positions.

Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement.

On-Campus CSUEU Employees

Required Experience:

IC