Senior Project Assistant

Senior Project Assistant

The Senior Project Assistant supports the Senior Leadership Team in the execution of key business initiatives, projects, and priorities across multiple departments. This unique role blends elements of Project Management, Business Analysis, and Executive Support, requiring a highly organized, detail-oriented professional who can keep projects moving, hold teams accountable, and help senior leaders execute effectively.

The ideal candidate is confident, self-directed, and comfortable working with executives, managing competing priorities, analyzing data, coordinating meetings, and driving follow-through on important business initiatives.

Compensation & Benefits

Competitive salary based on experience. Benefits that pay off fast real value starts as soon as you're eligible. No long wait to feel the impact. $0 employee medical premiums we cover 100% of your employee medical insurance. Customize your coverage dental, vision, life, disability, wellness programs, and family benefit options. Paid time to recharge 7 paid holidays each year. Flexible PTO that grows with you use time off for vacation, life events, or simply recharging. Invest in your future 401(k) with a 100% company match on your first 4%. Employee referral program.

What You'll Do

• Attend leadership meetings, document discussions, and prepare recap notes and action items
• Follow up with team members to ensure commitments and deadlines are met
• Manage meeting logistics including calendars, scheduling, travel, and preparation
• Develop spreadsheets, reports, and data analysis with limited direction
• Create executive-level PowerPoint presentations and business summaries
• Gather, organize, and analyze information for leadership decision-making
• Support strategic initiatives and special projects across multiple departments
• Assist senior leaders with operational, analytical, and project-related responsibilities
• Help drive accountability and execution throughout the organization

Who We Are

REMEDI8 is a national leader in passive fire protection and compliance solutions for healthcare and commercial facilities. Headquartered in Lenexa, Kansas, we specialize in inspection, maintenance, and compliance of fire doors, dampers, and firestopping systems. REMEDI8 delivers industry-leading reporting, innovative software, and tailored compliance solutions that help our customers maintain safety, efficiency, and regulatory readiness nationwide.

What We're Looking For

• Exceptional note-taking, documentation, and business communication skills
• Advanced Microsoft Excel skills including pivot tables, lookup functions, and data analysis
• Experience creating executive-level reports and presentations
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to hold peers accountable and drive follow-through on action items
• Professional executive presence and strong business vocabulary
• Analytical thinker with strong problem-solving abilities
• Comfortable working with senior leaders and confidential information
• Results-driven, self-motivated, and highly dependable
• Business Analyst, Project Management, Executive Assistant, or Operations experience preferred
• Public speaking and meeting facilitation experience a plus
• Willingness to work early mornings, evenings, or additional hours when needed

Physical Requirements

• Regular sitting, standing, walking, reaching, and use of computer equipment.
• Ability to review documents and drawings on computer screens for extended periods.
• Ability to occasionally climb stairs, bend, stoop, kneel, or crouch.
• Ability to safely lift and carry materials or office equipment weighing up to 20 pounds, with or without reasonable accommodation.
• Ability to work in a professional office environment and occasionally visit operational or project locations.

Additional Requirements

• Ability to work occasional overtime, evenings, weekends, or modified schedules as business needs require.
• Ability to maintain confidentiality of project, customer, and company information.
• Ability to successfully manage multiple priorities while meeting deadlines.