Project Assistant (FE)

Project Assistant (FE)

Immediate need for a talented Project Assistant (FE). This is a 06+months contract opportunity with long-term potential and is located in Kansas City, MO (Onsite).

Key Responsibilities:

• Keep and maintain project files.
• Maintain project e-mail box.
• Focus on document control and management.
• Track projects and produce monthly progress reports.
• Work with specifications, changes, and finalizing documents.
• Facilitate questions regarding projects and conduct research.
• Maintain a tracking system for projects.
• Record minutes from Project Manager meetings.
• Answer phones and direct calls.
• Read and sort incoming mail.
• Collect bills/invoices.
• Type memos, correspondence, reports, and other documents.
• Make travel arrangements.
• Prepare outgoing mailings and labels, including emails and faxes.
• Organize and maintain the filing system.
• Coordinate client or vendor lunches, including set-up and clean-up.
• Reserve conference rooms and coordinate with internal support departments.
• Order and maintain supplies.
• Arrange equipment maintenance or set-up.
• Keep the department calendar and roster.
• Provide occasional project assistance for managers.
• Assist in PowerPoint presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs of special projects.
• Complete weekly timecards.
• Make copies of printed material.
• Perform additional duties as assigned by the supervisor to assist in the overall success of the group and company.

Key Requirements and Technology Experience:

• Minimum five (5) years of office/clerical experience.
• High School degree or equivalent required.
• Associate's degree with 4 years of experience preferred.
• Bachelor's degree with 2 years of experience preferred.
• Proficiency in Microsoft Office is a MUST!
• Strong communication skills and professional maturity.
• Ability to stay organized under pressure and manage multiple priorities.