Regional Facilities Coordinator

Regional Facilities Coordinator

The Regional Facilities Coordinator supports the operational effectiveness of multiple sites within designated region. This role ensures facilities are safe, compliant, well-maintained, and operating efficiently. The coordinator partners closely with the Regional Facilities Leader, local site managers/ teams, and external vendors to deliver high-quality facility services and a consistent employee experience.

Responsibilities

Facility Operations & Maintenance

• Coordinate day-to-day facility operations across regional sites, including building maintenance, repairs, inspections, and cleaning services.
• Conduct routine site walk-throughs to identify maintenance needs, safety concerns, and improvement opportunities.
• Manage CMMS work orders, ensuring timely response, completion, and documentation.
• Support CMMS preventive maintenance programs and ensure assets are serviced according to schedule and on time.

Vendor & Contractor Management

• Support vendor onboarding
• Liaise with vendors for maintenance, repairs, landscaping, security, cleaning, waste management, and other facility services.
• Assist with obtaining quotes, issuing purchase orders, and monitoring vendor performance.
• Ensure vendors follow company safety standards and comply with contractual obligations.

EHS & Sustainability Compliance

• Support regional compliance with EHS and Sustainability and building regulations.
• Assist in coordinating safety audits, fire drills, inspections, and compliance-related documentation.
• Ensure facilities meet internal standards for cleanliness, accessibility, and workplace safety.

Space & Workplace Management

• Assist with space planning, desk layouts, moves/adds/changes, and occupancy tracking utilizing company systems.
• Coordinate meeting room setups, ergonomic assessments, and workplace experience improvements.
• Help ensure the physical environment supports productivity and employee well-being.

Budget & Procurement Support

• Track facility expenses, submit invoices, and support budget forecasting.
• Help manage regional procurement of supplies, equipment, and facility services.
• Maintain accurate records of maintenance logs, vendor contracts, and facility assets.

Project Coordination

• Support facility-related projects such as refurbishments, upgrades, relocations, systems and installations.
• Coordinate timelines, communication, and on-site activity to minimize business disruption.
• Provide project status updates to the Regional Facilities Leader and site leadership.

Communication & Stakeholder Support

• Serve as the point of contact for facility-related requests and escalations in the region.
• Communicate maintenance updates, building notices, and changes impacting employees.
• Build strong relationships with site leaders, security teams, and workplace partners.
• Support and develop Facilities documentation and procedure for the region

Out of hours Support

• To participate in a scheduled on-call rota (1 week in 5) to provide out-of-hours support, responding to emergency Security and maintenance issues in a timely manner.
• Attending site to diagnose and resolve faults or coordinate appropriate response, ensuring minimal disruption to operations through effective incident management.

Qualifications

• Experience in facilities coordination, maintenance support, property management, or a related field with minimum of 5 years' experience.
• Strong organizational and time-management skills with the ability to manage multiple sites.
• Excellent communication and customer service skills.
• Working knowledge of building systems (HVAC, electrical, plumbing) is a plus.
• Ability to interpret and follow regulatory, safety, and compliance guidelines.
• Proficiency with CMMS work order systems (Brightly Asset Essentials), Microsoft 365, and basic reporting tools.
• Valid driver's license and willingness to travel within the region

Ideal candidate to be located near our UL Labs in Auburn Hills, Chicago or Plano.

What we offer:

• Total Rewards : We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $60,000 to $72,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).

Learn More:

Curious? To learn more about us and the work we do, visit UL.com

About Us

A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

Job Info

• Job Identification 9813
• Job Category Facilities
• Degree Level Associate's Degree
• Job Shift Day
• Locations 155 N. Wacker Dr., Chicago, IL, 60606, US