Research Program Coordinator

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Job Category: Academic Staff

Employment Type: Regular

Job Profile: Research Program Coordinator

Job Summary:
Biomedical Research Model Services (BRMS) is seeking a Research Program Coordinator to join our team. Our animal program involves all aspects of animal use for research, teaching, and outreach. We offer a rewarding career with a flexible work environment. If you are passionate and supportive of biomedical research and want to learn how you can play a critical role within BRMS, we invite you to apply for this position.

This position serves as the primary subject matter expert for the operational implementation and management of an animal research digital platform. Responsibilities include workflow development, user training, operational support, process improvement, ongoing system maintenance, and coordination across multiple research facilities. The role will work collaboratively with SMPH IT to provide technical support and ensure effective system performance as needed.

While the initial focus will be on platform implementation and deployment, the position will also maintain ongoing responsibility for user support, training, system administration, and program-wide operational coordination. The incumbent will play a key role in driving adoption, optimizing workflows, ensuring data integrity, and supporting continuous improvement efforts across the animal research program.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• • Ability to manage multiple priorities, workflows, and stakeholders.
  • Ability to learn specialized systems and develop subject-matter expertise.
  • Strong communication skills across operational and technical teams.
  • Ability to train and support users with varying levels of technical expertise.
  • Ability to coordinate system implementation and adoption across multiple units or locations.
  • Ability to work independently, exercise sound judgment, and make operational decisions.

Key Job Responsibilities:

• Plans, develops, and implements processes and protocols to support research aims

• Serves as primary operational liaison with SMPH IT

• Monitors program budget(s) and approves unit expenditures

• Develops policies, procedures, and institutional agreements on behalf of the program

• Coordinates the daily activities and contracts related to one or more research program(s)

• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives

• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

Department:
School of Medicine and Public Health, Biomedical Research Model Services

Biomedical Research Model Services is here to assist researchers in making significant discoveries in biological and medical science while ensuring the health and well-being of all animals in our care. Our goal is to maintain facilities and provide services and care that exceed the standards of regulatory and funding agencies. We strive to create a safe and welcoming workplace.

Compensation:
The starting salary for the position is $70,000 annually; but is negotiable based on experience and qualifications

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and SMPH Faculty /Academic Staff Benefits Flyer 2026.

Required Qualifications:

• Experience coordinating operations, programs, or projects in a research, laboratory, healthcare, or other regulated environment.
• Experience using business or operational software systems.
• Experience developing procedures, documentation, or training materials.
  
  

Preferred Qualifications:

• Experience with laboratory animal research operations, vivarium management, or a regulated research environment.
• Experience with research billing, per diem/census management, or cost-recovery processes.
• Experience supporting regulatory or accreditation requirements, such as IACUC or AAALAC.
• Experience using or managing facility, laboratory information, or animal management software.
  
  

Education:
Bachelor's Degree preferred; focus in systems administration or related field preferred

How to Apply:
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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

• Cover letter preferred
• Resume required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibility.If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:
Kelly Rose, View email address on click.appcast.io, View phone number on click.appcast.io

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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