Property Management Administrator

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Job Title: Property Management Administrator (complianc

Job Description

The Property Management Administrator manages a portfolio of affordable housing properties and ensures strict adherence to all applicable regulations, including those established by the Department of Housing and Urban Development, the California Tax Credit Allocation Committee, investors, and other regulatory agencies. This role oversees property file audits, prepares compliance reports, enforces internal compliance policies and procedures, and serves as a key resource and trainer for staff on compliance matters. The Compliance Specialist plays a critical role in maintaining accurate resident files, monitoring recertifications, and supporting site teams to meet all regulatory and program requirements.

Responsibilities

• Review and approve new move-in files for accuracy and compliance with rent limits, utility allowances, income restrictions, regulatory requirements, partnership agreements, and other program guidelines.
• Regularly spot-check files that third-party file review consultants and property supervisors have approved to verify accuracy and consistency.
• Conduct post move-in file reviews in accordance with established compliance procedures and within specified timelines.
• Monitor annual and interim recertifications and coordinate with site staff to ensure they are completed accurately and on time.
• Review and approve annual and interim recertifications to confirm adherence to all applicable rules and regulations.
• Provide regular compliance training for staff, including onboarding training for new hires, to promote consistent understanding of compliance requirements.
• Update utility allowance changes and perform related administrative data entry as needed to keep records current and accurate.
• Manage and conduct internal on-site file audits and collaborate with staff to maintain systems that track audit timelines and follow-up actions.
• Assist site staff in preparing for inspections, with a particular focus on occupancy and compliance requirements.
• Draft, coordinate, and provide input on responses and reports to partners, regulatory agencies, and auditors.
• Advise on and make recommendations regarding reasonable accommodation requests and maintain a tracking system for requests related to Section 504 of the Rehabilitation Act.
• Process appeals related to application denials in accordance with established policies and regulatory guidelines.
• Analyze and track unit designation changes, over- and under-occupancy situations, and over-income households, and propose resolutions to maintain compliance with regulatory agreements.
• Produce monthly and quarterly Enterprise Income Verification (EIV) reports, review report findings, and guide site staff on resolving discrepancies.
• Coordinate property lease file testing to ensure that audit findings are addressed and resolved by site staff and that outcomes are communicated to auditors.
• Work with Property Managers and Supervisors to ensure file retention practices are tracked and implemented in accordance with compliance procedures and regulatory requirements.
• Provide compliance direction to staff and require corrective actions, when appropriate, to ensure adherence to applicable rules and regulations.
• Respond to staff questions regarding compliance policies and procedures, as well as compliance-related issues within Yardi.
• Attend preparation and preliminary lease-up meetings for new properties to support compliance readiness.
• Perform special projects as assigned by the supervisor or department management.
• Carry out additional duties as assigned to support overall compliance operations.

Essential Skills

• 2 years of compliance/audit experience in affordable housing and/or property management.
• Strong knowledge of affordable housing compliance regulations, including HUD and tax credit requirements. (preferred)
• Proficiency in Microsoft Excel and Microsoft Word.
• Experience with property management functions and processes.
• Ability to perform detailed data entry with a high level of accuracy and integrity.
• Experience with compliance documentation, auditing, and reporting.
• Ability to interpret and apply housing laws, regulatory agreements, and compliance policies.
• Strong organizational skills to manage multiple properties, deadlines, and reporting requirements.
• Effective communication skills to provide guidance, training, and support to site staff.
• Ability to analyze data related to unit designations, occupancy, and income to identify and resolve compliance issues.

Additional Skills & Qualifications

• Proficiency in Yardi property management software is preferred.
• Experience with Enterprise Income Verification (EIV) reporting and follow-up.
• Background in housing finance, tax credits, and affordable housing programs.
• Experience supporting property inspections and lease file testing.
• Fair Housing Certification or the ability to obtain it within one year of hire.
• Current Certified Occupancy Specialist (COS) and Tax Credit Specialist (TCS) certifications, or the ability to obtain them within one year of hire.
• Experience providing compliance training and onboarding support to staff.
• Familiarity with Section 504 of the Rehabilitation Act and managing reasonable accommodation requests.
• Experience with administrative support, data management, and maintaining data accuracy in compliance systems.

Work Environment

This role is based on-site five days per week, working closely with property management and site staff in an office and property environment. The Compliance Specialist will regularly handle resident files, perform on-site file audits, and collaborate with teams using tools such as Microsoft Excel, Microsoft Word, and Yardi property management software. The position involves frequent interaction with staff, auditors, and regulatory partners, and requires consistent presence at the properties to support inspections, lease-ups, and ongoing compliance activities.

This is a Contract to Hire position based out of Berkeley, CA.

The pay range for this position is $32.00 - $38.46/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Berkeley, CA.

This position is anticipated to close on Oct 31, 2026.

This is a fully onsite position in Berkeley,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.