CALIFORNIA ESCROW FUNDING SPECIALIST

CALIFORNIA ESCROW FUNDING SPECIALIST

Accurate Group , an industry leader in technology-driven appraisal management and title services for real estate finance providers nationwide, is seeking an Escrow Funder & Post-Close Specialist to join its growing team in California. In this role, you will help ensure accurate, timely real estate transactions by reviewing files for funding readiness, coordinating escrow disbursements, preparing and processing wire transfers, and managing electronic recording from setup and submission through tracking and rejection resolution. You will work closely with internal teams, lenders, title personnel, and recording offices while adhering to established company procedures, lender instructions, underwriter requirements, applicable law, and supervisory direction.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Disbursement Responsibilities

• Examine disbursement packages and transaction documents to identify errors, missing information, and deficiencies that could affect funding.
• Complete pre-funding file reviews by verifying settlement statements, payoffs, title requirements, lender instructions, funding conditions, and disbursement details.
• Arrange escrow fund disbursements in compliance with settlement statements, lender instructions, and company policies.
• Partner with internal teams to complete scheduled fundings accurately and within required timelines.

Funding Responsibilities

• Prepare, coordinate, and process funding for real estate transactions while meeting company, lender, and underwriter requirements.
• Initiate, prepare, review, and process wire transfers within established procedures, approval limits, and required review protocols.
• Support the Funding Manager’s disbursement review and approval workflows by collecting information, flagging discrepancies, preparing documentation, and routing items for the required review or approval.
• Provide backup coverage for funding activities, following established procedures, escalating exceptions, and addressing time-sensitive operational needs as directed.
• Monitor and research outstanding checks, document findings, conduct follow-up, and route exceptions for review.
• Investigate ledger balances, held escrow funds, and account discrepancies to support timely reconciliation and resolution.

Recording Responsibilities

• Examine executed packages and transaction documents to identify recording deficiencies.
• Oversee post-closing workflows, including e-recording setup, document submission, monitoring, and confirmation of recording.
• Monitor recording status to ensure documents are recorded accurately, on time, and in accordance with jurisdictional requirements.
• Investigate recording rejections, identify deficiencies, coordinate corrections with internal and external parties, and resubmit documents as needed under established procedures.
• Maintain accurate, up-to-date recording records and supporting documentation in company systems.
• Coordinate with recording offices, lenders, title personnel, attorneys, and other stakeholders to complete recordings and resolve issues.

Additional Essential Duties:

• Use ResWare, Archer, Outlook, and other company systems to process transactions, maintain records, and support efficient workflows.
• Respond to incoming emails, phone calls, and requests, and accurately record and update information in company systems.
• Maintain clear, professional communication with lenders, attorneys, notaries, borrowers, recording offices, and internal stakeholders.
• Protect the confidentiality and security of customer, financial, and company information.
• Apply strong attention to detail and problem-solving skills to identify issues, minimize errors, follow established procedures, and recommend process improvements for review.
• Work independently on routine tasks and collaboratively in a high-volume, deadline-driven environment, escalating non-routine issues and exceptions to the appropriate supervisor or manager.
• Bring a positive, professional, and customer-focused approach to every interaction with clients, business partners, and colleagues.

Required Experience and Skills:

• 5+ years of experience in escrow operations and funding
• Experience with accounting, escrow operations, and escrow funds
• Ability to read and understand simple instructions, short correspondence, and memos; draft simple correspondence; and clearly present information to customers, clients, and other employees in one-on-one and small-group settings.

• Ability to calculate discounts, interest, commissions, proportions, percentages, area, circumference, and volume, and apply basic algebra and geometry concepts.

• Ability to use common-sense reasoning to follow written, oral, or diagrammed instructions and resolve problems involving several concrete variables in standardized situations.

Job Type: Full-time, remote. Must be a California resident.

Salary: $55,000–$65,000, based on experience

Schedule: Monday–Friday (8-hour shifts). Required hours: 9:00 a.m.–6:00 p.m. Pacific Time.

Benefits:

• 401(k) with employer matching
• Full medical, dental, vision, HSA, and life insurance benefits available on day one
• Paid time off (PTO) and holiday pay
• Opportunities for advancement

About Accurate Group:

Accurate Group provides technology-driven appraisal management and title services to real estate finance providers nationwide. We combine exceptional service, innovative technology, and our proprietary AccurateAuditTM compliance foundation to offer banks, credit unions, non-bank lenders, loan services, and capital markets firms the best combination of speed, accuracy, regulatory compliance, and price. As a strategic partner, we help lenders and investment firms increase revenues, reduce costs, obtain more accurate real estate portfolio valuations, and strengthen compliance across all types of real estate loans. Our services span mortgage originations, home equity, refinancing, default servicing, and real estate portfolio valuations.

Accurate Group is committed to affording equal employment opportunity to qualified individuals regardless of their race, gender, gender identity, color, sex, sexual orientation, national origin, religion, age, disability status, veteran status, or any other classification or characteristic protected by law.

Accurate Group, LLC complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Amie Walker, Human Resource Generalist.