Contracts Specialist II

Details:


JOB TITLE: Contracts Specialist II

JOB SUMMARY: The Design and Construction Procurement team oversees major, complex project procurements for about 20 departments, supporting a $9.7B five-year Capital Improvement Program. Projects range from airport terminals and water facilities to public safety buildings, libraries, parks, and long-term transportation improvements. The team seeks a Contracts Specialist II with strong judgment and initiative to manage procurements under city, state, and federal regulations, ensuring compliance with federal programs and small/disadvantaged business initiatives.

Hours: 8:00 a.m. - 5:00 p.m.; M-F

Pay: $37.00 to $43.00 per hour DOE

Location: Phoenix, AZ 85003

Type: Long term temporary

Start date: Immediately upon passing background

Duration: 6 months with possible extensions

Benefits: Available after eligibility period

DUTIES

• Hiring engineers, architects, and professional services consultants.
• Hiring general and specialty contractors utilizing the Design-Bid-Build, Job Order Contract, Construction Manager at Risk, or Design-Build delivery method.
• Special projects not under the City's Capital Improvement Program.
• Prepare call for bids and bid documents to advertise Design-Bid-Build
• Prepare PowerPoint presentations
• Schedule and hold pre-submittal and pre-bid meetings with consultants, contractors, or staff
• Respond to consultant or contractor questions during advertisement
• Schedule and facilitate evaluation panel meeting with staff
• Schedule and facilitate project interviews with consultants, contractors, and staff
• Negotiate contract rates
• Review and provide feedback on fee proposal submittals
• Issue notices to proceed
• Review bids for responsiveness
• Collaborate with the Equal Opportunity Department as needed
• Prepare and execute contracts

IDEAL CANDIDATE

• Excellent written and oral communication skills.
• Demonstrates exemplary customer-service skills.
• Ability to manage multiple projects at once and meet deadlines.
• Ability to correctly interpret complex laws, regulations, guidelines, agreements, and follow policies and procedures.
• Ability to break down complex information into comprehensive parts, ask questions, synthesize, and analyze information.

REQUIREMENTS

• Minimum of three years of experience working with governmental contracts or experience assisting a contracts administrator in contract preparation.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• Knowledge of Design and Construction and/or Arizona Revised Statutes Title 34 procurement experience preferred.
• Knowledge of Federal, State and Local Procurement Regulations.
• Background check required

Job Requirements