Executive Assistant

Executive Assistant #00007

Title: Executive Assistant #00007

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $44,192 - $75,000

Pay Band: 4

Agency: Virginia Department of Agriculture

Location: VDACS CENTRAL HEADQUARTERS

Job Duties

The Virginia Department of Agriculture and Consumer Services seeks a self-motivated, results-oriented individual with an exceptional customer service focus to serve as an Executive Assistant. This position is responsible for providing executive level support to the Commissioner and other staff in the Commissioner's Office, Office of Policy, Planning and Research, the Agricultural Stewardship Program, and Communications. Responsibilities include independently analyzing, prioritizing, and expediting daily issues, correspondence and assignments received by the Commissioner's Office; acting as a liaison between the Commissioner's Office, Agency management and officials from federal, state and local governments to facilitate effective communication and exchange of information; utilizing technical knowledge to respond to inquiries from the public; coordinating meetings and travel arrangements; planning and scheduling appointments and activities for the Commissioner and Deputy Commissioner; maintaining staff assignment and project tracking systems and assigning responsibility for action; screening and directing phone calls and visitors; and ensuring effective functioning of the Commissioner's office. This position is office based and requires daily in person presence. Occasional intermittent telework opportunities may be considered infrequently.

Minimum Qualifications

Comprehensive knowledge of current office practices and procedures as related to those of an executive office are needed in addition to exceptional interpersonal, teamwork and customer service skills and effective oral and written communication skills to include proper use of grammar, spelling and punctuation. Computer skills with proficiency in Microsoft applications including Word, Excel and PowerPoint are also necessary along with the ability to establish effective working relationships with diverse groups; to handle sensitive and confidential information; to analyze, organize, prioritize, expedite and track workloads; to exercise sound judgement and to interact professionally with agency staff, government officials and the public. Proven current or recent executive-level administrative experience which includes interpreting and applying policies and procedures, making travel arrangements and planning itineraries, and working independently while exercising sound judgment and superior decision-making skills. H.S. Diploma/GED Required.

Additional Considerations

A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities with current/recent experience in a similar position within a Virginia state government office including making travel arrangements, preparing reimbursements, and performing procurement at the executive level.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact View email address on click.appcast.io. Final candidate must successfully complete a fingerprint-based criminal background check. If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer