SUBSTITUTE SECRETARY/CLERK

School Secretary

You are responsible for meeting with the school's administration for your specific daily job duties.

Qualifications:

• 21 years of age
• High school diploma or equivalent
• Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures
• Communication skills which encompass the ability to relate to students and adults and to speak and write standard English
• Fingerprints up to date
• Attend a substitute safety meeting
• Be added to the approved substitute list

Reports To: School Principal

Supervises: None

Job Goal: To organize or direct, as designated by the school principal, all activities related to the operation and maintenance of the school office and finances

Term: Ten (10) Months or Eleven (11) Months or Twelve (12) Months

Salary: School Secretary, Level III

Performance Responsibilities:

1. To follow the general bookkeeping regulations as established by the Rapides Parish School Board
2. To follow established procedures in emergency situations
3. To maintain an up-to-date file of student information
4. To consistently maintain a neat, clean, and well organized work space
5. To inform parents, according to established policy, when children are sick or hurt
6. To utilize standard office procedures in letter writing, filing and bookkeeping
7. To employ telephone techniques which are reflective of a positive, professional and ethical school environment
8. To demonstrate sociability and warmth in attitude towards students, staff, parents, vendors and other school visitors
9. To avoid unnecessary class interruptions as indicated by Rapides Parish School Board
10. To maintain a desk calendar as it relates to due dates of work projects, memos, and reports
11. To be neat and accurate in completing assigned records and reports, turning these in promptly and on time
12. To remain at school during the work day unless permission is obtained from the principal
13. To follow federal, state, local and assigned school laws, policies, and procedures
14. To sign in and out by the appropriate method of the assigned school
15. To use language that is void of vulgarity, lewdness, coarseness, or profanity
16. To observe all policies and regulations as outlined in the Drug Free Workplace Act
17. To demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, mature understanding of problems
18. To be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board
19. To be loyal to the administration of the school system and the school
20. To be professionally dressed and well groomed, as established by the principal, according to board policy
21. To maintain a schedule of systems and procedures that are reflective of good time management
22. To perform any other duties assigned by the principal