Accounting Specialist AP/AR and Operations Support

Job Description

Job Description

We are looking for an experienced, highly organized Accounting Specialist to join our Dallas accounting team.

This is an excellent opportunity for someone who enjoys being an important part of the day-to-day operation of a growing company. We are not looking for someone who simply processes what is put in front of them. We want someone who takes ownership, catches discrepancies, follows through, communicates well, and looks for ways to make the accounting department more efficient and accurate.

The ideal candidate is comfortable working across multiple accounting functions and is willing to step in wherever the department needs support.

What You'll Do

Responsibilities may include:

• Support day-to-day Accounts Payable and Accounts Receivable functions
• Review, enter, code, and process vendor invoices
• Verify invoices against purchase orders, job information, approvals, and supporting documentation
• Identify duplicate invoices, incorrect charges, missing documentation, and other discrepancies before payment
• Assist with customer invoicing and ensure completed work is billed accurately and promptly
• Review open jobs and work with operations to identify completed work that has not yet been invoiced
• Apply and post customer payments accurately
• Assist with AR aging and collection follow-up
• Research and resolve billing discrepancies with customers and internal team members
• Reconcile vendor statements and investigate missing invoices or credits
• Assist with credit card and account reconciliations
• Maintain accurate vendor records, W-9s, Certificates of Insurance, and other required documentation
• Assist with lien waivers, subcontractor documentation, and construction-related accounting requirements when applicable
• Support payroll preparation and payroll-related administrative functions as needed
• Assist with employee onboarding documentation and accounting-related setup
• Maintain organized electronic records and supporting documentation
• Assist with month-end accounting preparation, reconciliations, reporting, and cleanup
• Review accounting records for inconsistencies and help correct issues before they become larger problems
• Communicate with vendors, customers, technicians, project managers, service managers, and other departments to obtain missing information
• Cross-train with other accounting team members to provide coverage when someone is out
• Assist accounting leadership and management with special projects and reporting
• Help document procedures and create better, more efficient accounting workflows

What We're Looking For

We are looking for someone who is:

• Extremely detail-oriented – you notice when numbers, job information, invoices, or documentation don't match
• Accountable – if something is assigned to you, you own it through completion
• Proactive – you follow up without needing to be reminded
• Resourceful – you investigate problems and try to find the answer before escalating them
• Organized – you can manage a high volume of transactions, emails, invoices, and deadlines
• Comfortable with change – our company is growing and our processes and systems continue to evolve
• Team-oriented – you are willing to cross-train and help another team member when needed
• Process-minded – when you see an inefficient or inaccurate process, you speak up and help improve it
• Professional and persistent – especially when communicating with vendors or following up on outstanding receivables
• Comfortable working in a fast-paced environment where priorities sometimes change

Qualifications

• 3+ years of accounting, bookkeeping, AP, AR, billing, or similar experience preferred
• Construction, multifamily, property management, service company, or job-cost accounting experience strongly preferred
• Strong working knowledge of QuickBooks
• Strong Excel skills
• Experience with AP, AR, reconciliations, invoicing, and account research
• Understanding of basic accounting principles
• Experience working with purchase orders and job costing is strongly preferred
• Experience with construction billing, retainage, lien waivers, or subcontractor documentation is a plus
• Payroll experience is a plus
• Experience working in a multi-location or multi-department organization is a plus
• Ability to learn new software quickly
• Strong written and verbal communication skills
• High level of discretion when handling confidential financial, employee, and company information

A college degree in Accounting, Finance, or Business is preferred but not required for a candidate with strong relevant experience.

The Person Who Will Succeed Here

You will likely be successful at J National if you are the type of person who sees that something doesn't look right and investigates it rather than simply processing it.

You don't wait several days to mention that an invoice, payment, purchase order, or account doesn't balance. You ask questions, communicate with the appropriate person, document the issue, and follow it through until it is resolved.

You should also be comfortable saying:

“I can take care of that.”

We value employees who take responsibility for their work, help their teammates, and continuously look for ways to make the company operate better.

Why Join J National?

J National has been in business for more than 25 years and continues to grow throughout Texas. This position provides the opportunity to become an important member of our accounting and operations team rather than simply performing one narrow accounting function.

For the right person, there is significant opportunity to learn additional areas of the business, take on greater responsibility, and grow with the company.

Job Type: Full-time
Schedule: Monday-Friday
Work Location: In person – Dallas, Texas