Payroll Manager
Halmar International
The Payroll Manager leads the payroll team for a New York civil construction project and is responsible for accurate, compliant union payroll from timecard through year end. This role oversees weekly payroll processing, quarterly payroll tax filings, and W-2 preparation, ensuring compliance with New York labor law, collective bargaining agreements, prevailing wage, and certified payroll requirements. The position partners closely with the Corporate Payroll Manager and project leadership.
Key Responsibilities
- Lead, train, and supervise the project payroll team, assigning work and reviewing output for accuracy
- Serve as the primary payroll contact for project staff, field supervisors, and union representatives
- Oversee weekly union payroll for the project from timecard collection through final processing
- Ensure compliance with New York labor law, union agreements, prevailing wage (NYS Labor Law Article 8), and certified payroll requirements
- Prepare and file yearly and quarterly federal and state payroll tax returns, including Forms 940, 941, NYS-45, and MTA-305, and reconcile tax liabilities
- Prepare, review, and distribute annual W-2s
- Manage New York specific withholdings, including NYC and Yonkers local taxes, Paid Family Leave, and Disability Benefits
- Prepare union benefit and fringe reports and remit contributions to union funds
- Maintain union pay rates, fringes, deductions, and annual rate updates
- Reconcile payroll to the general ledger
- Manage payroll related onboarding, including new hire packets and I-9 employment verification
- Coordinate employee layoffs and separations in accordance with union requirements and New York final pay rules
- Support payroll, tax, and union audits
- Other duties as assigned
Qualifications
Required
- 10 plus years of payroll experience in civil or heavy construction, including 2 plus years supervising payroll staff
- Experience preparing quarterly payroll tax filings and W-2
- Working knowledge of New York union payroll, prevailing wage, and certified payroll
- Experience with union benefit reporting and fund remittances
- Strong attention to detail and ability to meet weekly payroll deadlines
Preferred
- Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field
- Experience with New York public works projects
- Experience with OCIP reporting
- Experience supporting payroll, tax, or union audits
- Advanced Excel skills
Vacancy posted 4 days ago
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