Regional Office Manager

Job Description

Job Description

Description:

Regional Office Manager

Location: Multiple Head Start Centers (Travel Required)

Position Type: Full-Time

Are you passionate about ensuring high-quality services for children and families? Do you thrive in dynamic environments and enjoy supporting and training others? Join our mission-driven team as a Regional Office Manager and help create consistent, smooth operations across our Head Start centers!

About the Role

The Regional Office Manager plays a critical role in strengthening administrative operations across multiple Head Start locations. You’ll provide on-the-ground coverage when Office Managers are absent, mentor new team members, and reinforce best practices in compliance, safety, and office efficiency. If you love problem-solving, traveling between sites, and helping others succeed, this is the perfect opportunity for you!

What You’ll Do

Administrative Support & Coverage

• Step in during Office Manager absences to maintain front desk operations, visitor reception, phone coverage, and communication.
• Coordinate center calendars, announcements, trainings, and document organization.
• Ensure a welcoming and professional administrative environment.

Training & Mentorship

• Coach and train Office Managers in areas such as procurement, in-kind contributions, and CACFP documentation.
• Provide ongoing support for onboarding and professional development.

Center Operations

• Support accurate and timely month-end financial reporting.
• Assist with procurement, supply management, and fiscal documentation.
• Help enforce HR protocols and ensure proper support for substitutes or temporary staff.

Compliance & Safety

• Conduct or support inspections (fire, safety, playground).
• Ensure accurate and timely documentation for compliance and audits.
• Promote safe and health-conscious practices in each center.

Data & Systems

• Enter and troubleshoot data in systems like C-FIT and SharePoint.
• Help maintain accurate records for attendance, meals, and volunteer hours.

Requirements:

What We’re Looking For

Education: High school diploma or associate’s degree (or higher) in administration, business, or a related field.

Experience: At least 3 years in office management, ideally in a Head Start or early childhood setting.

Skills: Strong organizational, training, and communication skills. Ability to support others effectively and prioritize tasks.

Language: Bilingual in Spanish and English is strongly preferred.

Mobility: Ability to travel frequently and lift up to 50 lbs.

Why You’ll Love It Here

We are passionate about our work and the incredible children and families we have the privilege to support. Since 1975, we’ve been dedicated to Community and Family Engagement, operating Head Start programs since 1991, often in some of the most challenging, isolated, and underserved areas. Our programs are rooted in research and designed to uplift children and families through inclusive, culturally sensitive, and science-based care. We are deeply committed to the professional growth of minority communities, and our team includes bilingual and bicultural staff who reflect and respect the communities we serve.

At the heart of everything we do is the belief that you can make a real difference here:

• Make a direct impact on children, families, and community operations.
• Work alongside passionate professionals who value teamwork and family engagement.
• Build your skills in leadership, training, and cross-center collaboration.

Apply today to be part of a dedicated team committed to creating positive, consistent, and high-quality experiences for every child and family we serve.