HRIS Coordinator

HRIS Coordinator

Job Posting ID: 219 Location(s): DISTRICT OFFICE Employment Type: Full Time Posted Date: 10/20/2026 Deadline: Until Filled Hours per Day: 8:00:00


About Us:

Inver Grove Heights Schools is a thriving and growing district with nearly 4,000 pre-kindergarten through 12th grade students in six schools. Our mission is to inspire students, innovate in its programming, and help students excel and make a positive impact on our community. We are committed to build core life skills into student daily learning and use Positive Behavioral Interventions and Supports (PBIS) to develop students personally as well as academically. We are proud to have a school system that is competitive in academic test scores and known for being student-focused.


"ISD 199 is large enough to offer excellent opportunities to students while being small enough to feel like a family." -Elementary Teacher


Inver Grove Heights Community Schools is an equal opportunity employer and supports an inclusive workplace environment.


Summary:

The HRIS Coordinator is responsible for providing support services in the areas of human resource and employee information/data management; leave of absence management; state reporting compliance; labor relations support, and other areas of administrative support for the Human Resources Department. Coordinates employee benefits program.


Essential Functions:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.



HRIS & Systems Management

• Maintain paper and electronic employment data records, including entering all employees in multiple HRIS systems (ERP, Absence Management, Applicant Tracking, Professional Portfolio Management, Performance Evaluations, etc.).
• Configure, maintain, and troubleshoot HRIS systems, including Time Off Set-Up and attendance tracking parameters.
• Generate requested operational, personnel, and statistical reports from all available HRIS systems.
• Ensure financial/budgeting systems contain accurate data related to staffing and that information within financial management systems is accurate and consistent with HRIS information.
• Serve as primary technical contact for the District's time and attendance systems; assist staff with timesheets, time-off requests, and pay records. Conduct regular monitoring, system maintenance, and staff training as needed.
• Assist with entering new hires/terminations and employment status changes into the performance management system and assigning appropriate evaluation processes with guidance from Human Resources leadership.
• Manage paper filing and e-filing of employment records including data retention, transfer, and storage.

Benefits & Leaves Administration

• Plan and coordinate employee benefits programs and systems; coordinate with the Director of Human Resources and the district's employee benefits consultant to develop benefit plan designs, achieve goals, and satisfy regulatory requirements.
• Oversee employee benefits administration, including employee counseling, technical research, and issue analysis for health and disability insurance, flexible spending accounts, retirement (including 403b/401a), employee leave programs, and other benefits.
• Manage and process leaves of absence (LOA) in close coordination with the Director of Human Resources, ensuring compliance with District policies, collective bargaining agreements, and FMLA/statutory guidelines.
• Perform TRA Leave Reconciliations and report appropriate teacher leaves of absence to TRA.
• Submit COBRA and retired employee notifications; reconcile insurance plan enrollments.
• Input first report of injuries, manage workers' compensation records, and support injured employees regarding medical support and claims guidance.
• Interpret and clarify benefit summary questions for plan participants.
• Lead insurance committee meetings, assist with benefit plan development, and coordinate with the wellness coordinator.
• Organize and present information at annual open enrollment meetings.
• Coordinate the creation and submission of the annual ACA report and employee 1095s.

State Reporting & Compliance

• Coordinate the creation and submission of the annual STAR (Staff Automated Reporting) to the Minnesota Department of Education (MDE).
• Coordinate the creation and submission of annual ACA reporting and distribution of employee 1095-C forms.
• Assist with providing Union Reports as needed in collaboration with the HR Specialist.
• Maintain, update, and post Seniority Lists for Non-Certified labor groups.

Contracts, Costing & Support

• Process contract settlements and calculate retro payments in coordination with the HR Specialist.
• Assist with providing data for contract negotiations and costing analysis.
• Interpret labor agreements to respond to employee queries and ensure data accuracy in information systems.
• Under guidance from HR leadership, administer the professional growth database for licensed staff and process compensation transactions (lane changes, tuition reimbursement, etc.).

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.



Education and Experience:

• At least 2 years of post-secondary education in Human Resources, Business Management, Accounting, Administrative Services, or related fields. BA Degree is preferred.
• 2-4 years human resources, HRIS, payroll, benefits, and/or administrative support experience or equivalent combination of education/experience.

Required Certificates, Licenses, and Registrations:


Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• N/A

Required Knowledge and Skills:

Required Knowledge:

• Knowledge of HR laws and regulations.
• Knowledge of union contracts.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of computers and computer programs including Microsoft Office, Skyward business applications, database programs, or related applications.
• District policies and procedures.
• Concepts, principles and procedures of benefits administration.
• Principles and practices for providing customer and personal services.
• Administrative principles and practices, including Microsoft office suite.
• Applicable laws, codes and regulations.
• Records management principles and practices.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:

• Strong google workspace, adobe, and/or microsoft skills.
• Effective human relations skills, personal initiative, and a collaborative work style.
• Analytical and math skills for benefit reconciliations and payroll/contract calculations.
• Strong interpersonal and customer service skills to support employees with benefits, leaves, and HRIS queries.
• Organizational ability to manage multiple priorities and meet state and district deadlines.
• Maintain confidentiality.
• Interpreting, applying and explaining applicable laws, codes and regulations.
• Using initiative and independent judgment within established procedural guidelines.

Salary and Benefits:
• Starting pay range would be $84,101-$99,641 annually depending on qualifications
• 12 Sick Days, 15 Vacation Days, 12 Paid Holidays
• Health insurance options starting at no cost for single coverage
• Long term disability is provided and covered by IGHS
• Life Insurance is provided and covered by IGHS
• Tax Sheltered Annuities (403b) match on a dollar for dollar basis
• Both staff contribute 6.5% and IGHS contributes 7.5% to a full-featured retirement plan, PERA.
• Plus much more! Information available at