Assistant Operations Manager - FL - On Site
Vensure Employer Services
Position Summary The Assistant Operations Manager supports daily operations across scheduling, dispatch, customer service, and warehouse functions. This role is suited for an organized, service-driven professional who ensures efficient coordination of installations, inventory, and logistics to maintain smooth and accurate operations. Essential Duties and Responsibilities
- Monitor emails and voicemails; ensure installation requests and schedule changes are addressed promptly.
- Meet with installers daily to review schedules and confirm tools, parts, and equipment needs.
- Assist with loading materials and preparing installation crews for the day.
- Support inbound call handling as needed.
- Review prior-day job paperwork; verify invoice accuracy and confirm payments are posted correctly.
- Update commission tracking and related records.
- Maintain installer schedules and ensure installations occur within promised timeframes.
- Prepare products for upcoming installations, including pre-assembly where applicable.
- Maintain warehouse organization, including space utilization, layout, and cleanliness.
- Support inventory control and optimize use of supplies and equipment.
- Receive deliveries; inspect, unpack, store, and report discrepancies.
- Review and verify product orders prior to submission
- + years of experience in operations, dispatch, scheduling, warehouse management, logistics, or customer service.
- Strong communication skills for coordinating with internal teams and external partners.
- Highly organized with strong time management and multitasking capabilities.
- Professional, dependable, and able to work independently with a strong sense of ownership.
- Proficient with smartphones, tablets, and standard business software (email, calendars, CRM tools)
- Experience in home services, home improvement or building-related industries
- While performing the duties of this position, the employee is regularly required to communicate effectively, both in person and over the phone.
- The employee frequently uses hands and fingers to operate devices, tools, samples, or product materials.
- The employee is occasionally required to stand, walk, sit, bend, reach, and climb when assisting with showroom or receiving tasks.
- The role may involve limited exposure to outdoor conditions.
- Work is primarily office-based with a flexible, part-time schedule
- Remote work options may be available for certain administrative tasks, based on business needs
- Office environment typically has low-to-moderate noise levels
Vacancy posted 4 days ago
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