Accounting Specialist

Accounting Specialist

Founded in 1919 as Phototype and recently rebranded as the Olberding Brand Family, we are a family company focused on delivering the highest quality and client service in the graphics design, management and printing industry. We Design, Optimize and Protect Brands. Our clients are primarily consumer products companies and printers and we help them by delivering a broad range of services from brand strategy and packaging design, to adaptive design across various print and digital platforms, all the way to color management and the production of printing plates. With our world headquarters located in Cincinnati, we have over 450 employees throughout the United States and offices in Europe and Asia.

The Accounting Specialist plays a critical role in supporting the day-to-day accounting operations of Olberding Brand Family. This position is responsible for accounts payable processing, expense report administration, vendor and supplier maintenance, corporate card program management, payroll support, and general accounting activities. The ideal candidate is highly organized, detail-oriented, process-driven, and committed to maintaining strong internal controls while delivering exceptional service to employees, business partners, and suppliers. This role reports directly to the Controller and supports both the Finance and Accounting teams to ensure accurate financial records, efficient processes, and timely completion of accounting responsibilities.

Duties and Responsibilities Include:

• Process and resolve vendor invoices, discrepancies and payment inquires accurately and timely
• Ensure proper coding, approvals, and supporting documentation
• Manage payment processing and vendor communications
• Administer Concur, the company's expense management platform
• Provide employee training and support related to expense reporting
• Monitor compliance with travel and expense policies.
• Identify opportunities to improve expense management processes
• Manage vendor onboarding and supplier setup processes.
• Maintain vendor master file integrity and supporting documentation
• Ensure proper tax documentation is collected and maintained
• Support internal controls surrounding vendor creation and maintenance.
• Serve as primary administrator for the company's American Express Corporate Card Program
• Manage card issuance, maintenance, and account changes
• Monitor compliance with corporate card policies
• Assist employees with card-related inquiries and issues
• Support monthly reconciliation and reporting activities
• Support payroll processing activities and payroll-related reconciliations
• Assist with payroll data validation and reporting
• Coordinate with Human Resources and external payroll providers as needed
• Assist with monthly, quarterly, and year-end close activities
• Prepare account reconciliations and support schedules
• Assist with audit requests and documentation
• Support financial reporting and analysis activities
• Support ERP initiatives, system enhancements, and process improvement efforts
• Assist in developing and maintaining accounting procedures and documentation
• Participate in projects designed to increase efficiency, accuracy, and automation
• Complete ad hoc requests and special projects as assigned by the Controller and Finance leadership team

Qualifications Include:

• Associate's or bachelor's degree in accounting, Finance, Business Administration, or related field preferred
• 1-3 years of accounting, accounts payable, payroll support, or related experience preferred
• Experience with ERP systems and accounting software
• Experience with expense management platforms (Concur or similar preferred)
• Experience supporting corporate credit card programs preferred

Why Choose Olberding Brand Family? When you join Olberding Brand Family, you're not just taking a job; you're becoming part of a legacy of excellence and innovation. We offer a supportive and dynamic work environment where your expertise in pre-media will be highly valued. We believe in supporting our employees' well-being and offer a competitive benefits package that includes:

• Comprehensive health, dental, and vision insurance to keep you and your family healthy
• A 401k retirement plan with company contributions to help you plan for your future
• Flexible/hybrid work schedules that promote work-life balance
• Generous paid time off (PTO), personal time, and volunteer time off, in addition to 8 observed holidays
• Parental leave to support growing families
• Career development opportunities

The Olberding Brand Family is an equal opportunity employer and welcomes individuals of diverse talents and backgrounds.