Office Manager

Overview:

The Office Manager plays a pivotal role in administrative and support functions, acting under the guidance of the Fowler Family. The role demands strong organizational skills, an ability to manage multiple tasks efficiently, and keen attention to detail to ensure the smooth operation of office activities.

Supervisory Responsibilities:

This role oversees the receptionist.

Duties/Responsibilities:

• Supervise receptionist who is responsible for managing phones, email, mail, filing systems, and general office workflow to keep the business running efficiently.
• Office Manager and Receptionist serve as the first points of contact for internal employees, customers, and any other visits.
• Responsible for opening and closing the facility daily.
• Maintains corporate registrations and annual reporting.
• Prepares and edits correspondence; maintains spreadsheets; updates databases; coordinates and compiles data; provides reports; and maintains customer files.
• Coordinates schedules; arranges meetings, calendar events, and refreshments at meetings.
• Attends meetings, transcribes, and prepares documentation.
• Copies, faxes, and sends documentation via email, snail mail, and express mail.
• Sorts and distributes mail, opens mail for owners, takes and picks up mail from post office, and responds to routine inquiries.
• Compiles manuals, policies, procedures, billing, or other documents.
• Handles confidential documents and uses discretion.
• Tracks tools, inventory, and supplies (office and kitchen).
• Directs and coordinates front office activities.
• Conducts performance appraisals.
• Reviews and signs timesheets of supervised employee(s).
• Maintain various office budgets, which include but are not limited to office supplies, postage, printing, and special projects.
• Serves as an example for other employees to strive towards and foster a culture of respect, integrity, and kindness.
• Performs other duties as assigned by executive leadership.
• Cross-train in all facets of Office Management, preparing to fill in for anyone absent and grow in responsibility and scope over time.
• Works with internal departments to coordinate office moves, handle maintenance issues/scheduling, and other miscellaneous tasks.

The person in this role will uphold the culture of J.F. Electric, including relationship building with customers as well as general behavior on J.F. Electric or client premises or at J.F. Electric-sponsored events.

Requirements/Qualifications:

• High school diploma or equivalent required; some college beneficial

Two (2) years' experience with office or administrative work

• Proficient with MS Office, including Outlook; has the ability to learn additional applications.
• Excellent attention to detail, organization skills, ability to multitask, and strong communication skills

Applicants may be subject to pre-employment screening, including drug screening, reference checks, employment verifications, education verification, background screening, and skills assessments.

Physical Requirements:

• Sit or stand for extended periods at the reception desk.
• Use a computer and telephone for various tasks.
• Lift and carry items such as mail or packages as needed.
• Move around the office to assist visitors and perform tasks.

Travel Requirements:

This role does not have any travel requirements.

At J.F. Electric, Inc., we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We believe that having a diverse workforce exposes us to a broad range of ways to understand and engage with the world, address challenges, and deliver exceptional service.

J.F. Electric IS AN EQUAL OPPORTUNITY EMPLOYER. It is the policy of J.F. Electric and all affiliate entities that all applicants for employment shall be given fair and equal consideration, regardless of race, religion, color, gender, age, sexual orientation, disability, veteran status, or national origin, except that minimum age limits imposed by law are observed. If selected for employment, a prospective employee must provide satisfactory references, successfully complete all contingent requirements of any offer letter, and meet applicable pre-employment requirements.