Administrative Coordinator

Vessel Audit Coordinator / Operations Coordinator Location: Sterling, VA — 100% Onsite Schedule: Monday–Friday | 8:00 AM–5:00 PM or 9:00 AM–6:00 PM Salary: $48,000–$50,000 annually Employer-Paid Healthcare: Employer covers 100% of the employee-only medical insurance premium , providing employees with comprehensive healthcare coverage at no payroll premium cost. Employment Type: Full-Time We are seeking a Vessel Audit Coordinator to join a fast-paced operations team supporting the global maritime industry. While the title is specific to vessel auditing, this position functions similarly to an Operations Coordinator , Scheduling Coordinator , Logistics Coordinator , or Administrative Operations Specialist . You do not need previous maritime experience. We are looking for someone who brings strong coordination, administrative, scheduling, logistics, compliance, or operational support experience and is excited to learn a specialized industry. IMPORTANT — Onsite Work Requirement This is a 100% onsite position in Sterling, VA, five days per week. Because this team works collaboratively onsite, candidates must have demonstrated recent success working primarily in person. To be considered, your most recent position must have been either: 100% onsite; OR Hybrid with no more than one remote/work-from-home day per week Candidates whose most recent position was fully remote or followed a traditional 3-days-onsite/2-days-remote hybrid schedule will not be considered. Please apply only if you are comfortable returning to and maintaining a five-day-per-week onsite schedule long term. What You'll Do You'll become an important coordination point between clients, vessel auditors, and internal operations teams. Responsibilities include: Schedule and coordinate vessel audits and inspections around the world. Help manage operational information for a registry of more than 6,000 vessels . Coordinate schedules, deadlines, documentation, and follow-up activities. Communicate professionally with clients, auditors, and internal stakeholders. Track audit progress and maintain accurate records within proprietary systems. Monitor deadlines and ensure required information is received and properly documented. Generate reports and provide updates regarding audit activity. Identify issues or missing information and proactively follow up to keep processes moving. Provide administrative and operational support to senior team members. Assist with additional projects and operational initiatives as needed. What We're Looking For Required: Minimum of 1 year of administrative, operations, scheduling, logistics, project coordination, compliance, or similar professional experience. Recent experience working fully onsite or in a hybrid environment with no more than one remote day per week . Ability and willingness to work onsite in Sterling, VA five days per week . Strong organizational and time-management skills. Exceptional attention to detail and accuracy. Ability to manage multiple priorities and deadlines simultaneously. Professional written and verbal communication skills. Proficiency with Microsoft Outlook, Word, and Excel. Ability to quickly learn proprietary software and new processes. Ability to successfully complete a background check. Maritime experience is NOT required. Training will be provided. What Makes Someone Successful Here You're likely to thrive in this role if you: Enjoy structure and organization. Take ownership instead of waiting to be reminded. Are comfortable following up with people to keep things moving. Can juggle several priorities without losing attention to detail. Communicate professionally with different personalities and levels of leadership. Enjoy learning new systems and processes. Want stability and an opportunity to build expertise within a specialized industry. Prefer being part of an in-person, collaborative team environment . $48,000–$50,000 annual salary Employer-Paid Healthcare: Employer covers 100% of the employee-only medical insurance premium , providing employees with comprehensive healthcare coverage at no payroll premium cost. Medical, dental, and vision benefits 401(k) Paid time off Paid company holidays and floating holidays Life and disability benefits Healthcare savings/spending account options Professional training and development Long-term growth opportunities within a stable global organization Why Consider This Opportunity? This is an opportunity to take a strong administrative, logistics, scheduling, or operations foundation and develop specialized expertise within the global maritime industry. You’ll work with an established organization supporting international operations while gaining exposure to vessel compliance, auditing, global clients, and specialized operational systems. If you're looking for a stable, long-term onsite opportunity where organization, accuracy, communication, and follow-through are valued, we'd like to hear from you. #J-18808-Ljbffr The Midtown Group