Accounting & Payroll Clerk

Job Description

Job Description

Accounting & Payroll Clerk

Location: Whittier, CA
Employment Type: Full-Time

About Our Client

Our Client is a well-established aerospace precision manufacturing company specializing in the production of high-quality metal stamped and machined components. With a strong commitment to operational excellence, quality, and customer satisfaction, Our Client supports leading aerospace manufacturers through advanced manufacturing capabilities, efficient operations, and a collaborative team environment. Our Client offers stable employment, competitive compensation, excellent benefits, and opportunities for long-term career growth.

Position Overview

Our Client is seeking a detail-oriented and organized Accounting & Payroll Clerk to support daily accounting, payroll, purchasing, and administrative operations. This role is responsible for processing accounts payable, accounts receivable, payroll, purchasing, collections, and maintaining accurate financial and employee records.

The ideal candidate will possess strong accounting knowledge, excellent organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while ensuring accuracy and compliance with company policies.

Key ResponsibilitiesAccounts Payable

• Review, verify, and process vendor invoices for accuracy and completeness.

• Assign appropriate General Ledger (GL) account codes.

• Enter invoices into the accounting system accurately and timely.

• Process vendor payments according to company payment schedules.

• Maintain organized and accurate accounts payable records.

• Resolve invoice discrepancies with vendors and internal departments.

• Ensure month-end accounts payable processing is completed accurately and on schedule.

Accounts Receivable & Collections

• Prepare and process customer invoices.

• Establish and maintain customer accounts.

• Monitor outstanding receivables and past-due balances.

• Perform collection activities following established company procedures.

• Respond to customer inquiries regarding invoices and account balances.

• Maintain accurate customer account records.

Payroll Administration

• Collect, verify, and process employee timesheets.

• Process weekly payroll using Paychex software.

• Maintain payroll records and employee payroll information.

• Update payroll changes including:

  • Tax exemptions

  • Insurance deductions

  • Benefit elections

  • Department transfers

  • Wage adjustments

• Post payroll journal entries to the General Ledger.

• Respond to employee payroll questions professionally and confidentially.

• Ensure payroll is processed accurately and in compliance with company policies.

Purchasing & Vendor Management

• Obtain pricing quotations from vendors.

• Prepare and issue purchase orders.

• Purchase:

  • Tooling

  • Production materials

  • Maintenance supplies

  • Shipping supplies

  • Operational services

• Track purchase orders to ensure timely delivery.

• Establish and maintain vendor accounts.

• Coordinate with suppliers regarding deliveries and order status.

Benefits & Employee Records

• Maintain employee personnel files and payroll records.

• Administer employee insurance and benefit records.

• Reconcile employee benefit accounts with the General Ledger monthly.

• Maintain benefit tracking spreadsheets with a high level of accuracy.

• Update employee records as changes occur.

Financial Reporting & Recordkeeping

• Prepare accounting summaries and financial reports as requested.

• Maintain accurate accounting documentation and filing systems.

• Prepare payroll-related journal entries.

• Maintain reconciliation spreadsheets.

• Assist with month-end accounting activities.

• Support special accounting and administrative projects.

Administrative Support

• Prepare professional correspondence, reports, and internal documentation.

• Maintain organized accounting and administrative records.

• Assist management with additional accounting and administrative duties.

• Recommend process improvements to improve efficiency and accuracy.

Safety & Compliance

• Follow all Our Client safety policies and procedures.

• Maintain a clean, organized, and safe work environment.

• Ensure compliance with company policies and accounting procedures.

• Maintain confidentiality of employee and financial information.

Required QualificationsEducation

• High School Diploma or equivalent required.

• Associate degree in Accounting, Finance, or Business is preferred.

Experience

• 2-5 years of accounting, bookkeeping, payroll, or office administration experience.

• Experience with Accounts Payable and Payroll processing required.

• Manufacturing industry experience is preferred.

Required Skills

• Accounts Payable (AP)

• Accounts Receivable (AR)

• Payroll Processing

• General Ledger (GL)

• Collections

• Purchasing & Purchase Orders

• Vendor Management

• Financial Recordkeeping

• Payroll Journal Entries

• Employee Benefits Administration

• Microsoft Excel

• Microsoft Word

• Microsoft Outlook

• Paychex Payroll Software

• Accounting Software

• 10-Key Data Entry

• Customer Service

• Time Management

• Organizational Skills

• Attention to Detail

• Written & Verbal Communication

Core Competencies

• Strong accounting and bookkeeping knowledge.

• Exceptional organizational and multitasking abilities.

• High level of accuracy and attention to detail.

• Ability to meet strict deadlines.

• Professional communication skills.

• Problem-solving and analytical thinking.

• Ability to maintain confidential information.

• Team-oriented with a strong work ethic.

• Process improvement mindset.

Work Environment

• Full-Time

• In-Person

• Professional office environment within a manufacturing facility.

• Frequent computer and accounting system usage.

Compensation & Benefits

• Competitive hourly compensation based on experience

• Health Insurance

• Dental Insurance

• Vision Insurance

• Life Insurance

• 401(k)

• Paid Time Off (PTO)

• Paid Holidays

• Stable full-time employment

• Long-term career growth opportunities

Why Join Our Client?

• Join a well-established aerospace manufacturing organization with a reputation for quality and operational excellence.

• Work in a collaborative, team-oriented environment where your contributions directly support business operations.

• Gain experience across accounting, payroll, purchasing, and finance functions.

• Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth.

• Build a long-term career with Our Client while supporting a fast-paced manufacturing operation committed to continuous improvement and employee success.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.