Accounting Specialist

Location: Duluth, GA (Hybrid) This is a hybrid position requiring three days per week in the Duluth, GA, office, with the opportunity to work remotely two days per week. SUMMARY The Accounting Specialist position encompasses a comprehensive review, verification and recording of financial records, including billing, accounts payables, expense reporting, cash receipts, payroll entry and 401k payments. Supports Controller in financial planning, budget creation, and works closely with project coordinators and managers. Process invoices, ensuring proper approvals and documentation. Enter and maintain purchase journals into ERP system, ensuring accuracy. Reconcile discrepancies, and issue vendor payments via check, electronic transfer or payment portals, as applicable. Manage the monthly reconciliation of American Express corporate accounts. Accounts Payable Generate and distribute monthly client invoices, ensuring accuracy and timely submission. Process monthly client statements and follow up on outstanding balances. When applicable, upload invoices to client payment portals and process waivers/payment documentation. Respond to client inquiries, including providing backup documentation as needed. Enter and reconcile receipts (ACH, lockbox, live checks) within ERP system. Complete vendor forms to provide banking and insurance information. Project Invoice Management Process monthly invoices including supporting spreadsheets and submit to AP. Review and process employee expense reports, ensuring compliance with company policies. Maintain detailed records of expenses and reimbursements, processing payments electronically via Justworks. Manage American Express corporate card accounts, including issuing new cards and cancelling, as needed. Financial Records Maintenance Maintain and reconcile financial records, including ledgers, journals, and bank statements. Assist with month0end and year-end financial reconciliations. Process bi-monthly payroll in PEO, ensuring accuracy and timely payment. Enter hourly employee time into PEO for payroll processing. Process 401(k) deferrals and contributions for semi-monthly payrolls, including downloading Justworks data and uploading worksheets to provider. Set up and terminate new employees in ERP when needed, including role assignment and access levels. Set up monthly timesheets in ERP. Serve as the primary onsite point of contact for day-to-day office operations in a hybrid work environment. Maintain a regular in-office presence (minimum three days per week) to support business needs. Receive, distribute, and coordinate incoming mail, packages, and deliveries. Prepare and ship company materials, marketing items, and project-related packages as needed. Manage office inventory, including supplies, kitchen items, company merchandise, snacks, and beverages. Coordinate office vendor services, equipment maintenance, and facility-related needs. Ensure common office areas, including conference rooms, are organized, stocked, and presentable. Assist with onsite meetings, employee gatherings, and office events, including setup and related logistics. Provide general administrative support to staff and assist with special projects as assigned. Organization/ Time Management: Ability to effectively manage multiple tasks, prioritize workload, and meet deadlines. Attention to Detail: Ensure quality and minimize errors. Communication: Strong verbal and written communication skills to interact effectively with team members, clients, and stakeholders, conveying information clearly and professionally. Teamwork and Collaboration: Ability to work collaboratively with cross-functional teams, fostering a positive and cooperative work environment to achieve project targets and goals. Honesty/ Integrity: Maintains professional integrity, confidentiality, and personal ethical standards. Efficiency: Able to produce significant output. Proactive: Acts without being told what to do. Client Service Oriented: Dedication to meeting or exceeding client expectations. Flexibility/ Adaptability: Adjusts quickly to changing priorities and conditions; copes effectively with complexity and change. Enthusiasm: Exhibits passion and excitement over work; has a can-do attitude. High Standards: Expects personal performance and team performance to be nothing short of the best. Experience BS degree in Accounting or Finance or related field. 5+ years in corporate accounting, preferably Architecture/Engineering/Construction (AEC) industry, including general ledger, accounts payable, accounts receivable, payroll. Unanet experience preferred. Certificates/ Licenses/ Registrations: Valid U.S. driver's license U.S. Citizen or valid work visa Work Environment/ Physical Demands: Work generally requires the use of speech, sight, and hearing to communicate with clients and others Work is generally conducted in an indoor office setting sitting at a desk with a computer Frequently required to sit, talk, and/or hear Occasionally lift and/or move up to 10 pounds WHY JOIN HGI? At HGI, we believe in hiring great people, providing the tools and support they need to succeed, and fostering a culture built on collaboration, service, and continuous improvement. Here’s what you can expect: Meaningful and varied work - As an Accounting Specialist, you'll play an important role in supporting HGI's day-to-day financial operations, administrative processes, and office functions that help keep our business running smoothly. Growth and development - We provide training, mentorship, and opportunities to expand your skills in accounting, business operations, and administrative support while building a long-term career with HGI. A collaborative team environment - We take pride in being a remote-friendly company that values teamwork, communication, and mutual support. This hybrid role provides the opportunity to work both independently and alongside colleagues in our office environment. Competitive compensation and benefits - The base salary range for this posting is approximately $65,000-$80,000 per year. We offer a competitive compensation package, comprehensive benefits, performance-based bonus opportunities, and support for ongoing professional development. A hybrid role with variety - This position includes a blend of accounting, administrative, and office management responsibilities. You'll help support office operations by maintaining supplies, stocking snacks and beverages, receiving packages and deliveries, coordinating shipments, and ensuring our office remains organized and welcoming for employees and visitors. A regular in-office presence of three days per week is required. Autonomy with support - We trust our team members to take ownership of their work while providing the resources, guidance, and collaborative environment needed for success. SOUND LIKE THE RIGHT FIT FOR YOU? We're looking for curious, detail-oriented engineers who thrive in a high-impact role. If this sounds like you, we'd love to hear from you! #J-18808-Ljbffr Harrington Group, Inc.