Administrative Assistant - Property Management

Join Our Team

Smoker Property Management LLC is seeking a dependable, organized, and customer-focused Administrative Assistant to support daily property management operations from our Leola office. This role helps keep communication, scheduling, records, and office coordination running smoothly for tenants, property owners, vendors, and team members.

If you enjoy helping people, staying organized, managing multiple priorities, and contributing to a fast-paced office environment, we'd love to hear from you. This is a full-time opportunity offering a variety of responsibilities, a supportive team atmosphere, and the chance to make a direct impact on the success of our properties and residents.

In this role, you will help keep daily property management operations organized, responsive, and on schedule by supporting tenant communications, maintenance coordination, records, scheduling, and general office needs.

Responsibilities include:

• Tenant, owner, and vendor communication: Answer and direct phone calls, emails, office inquiries, and visitor requests professionally and promptly.
• Maintenance and scheduling coordination: Track maintenance work orders, follow up as needed, and schedule appointments, inspections, meetings, and property showings.
• Records and documentation: Maintain accurate property, tenant, vendor, and company records through timely and accurate data entry, document management, lease administration support, and record maintenance. Review information for completeness and accuracy and promptly address discrepancies.
• Office and accounting support: Perform data entry related to rent collection tracking, invoice processing, correspondence, reports, spreadsheets, mail, office supplies, and general organization.
• Team and leadership support: Support property managers and leadership with special projects, daily administrative tasks, and a professional, welcoming office environment.
• Confidentiality: Maintain confidentiality of tenant, owner, and company information at all times.