Finance and Operations Coordinator - Thirst Missions

Job Description

Job Description

Finance and Operations Coordinator - Thirst Missions

Thirst Missions

Finance & Operations Coordinator

About Thirst Missions

Thirst Missions is a Christian mission trip organization that partners with churches, Christian schools, colleges, and groups to provide meaningful short-term mission experiences throughout North America, Central America, and the Caribbean.

Since 2008, Thirst Missions has facilitated more than 1200 mission trips involving over 15,000 participants. Our mission is to create life-changing opportunities for people to serve others, grow in their faith, and build lasting relationships while partnering with local ministries and communities.

Thirst Missions currently operates mission trip locations in Alaska, Appalachia, Belize, Guatemala, and Puerto Rico, while also launching new Youth Collective mission trip experiences in Nashville and New Orleans in 2027.

We are seeking a highly organized, detail-oriented, and mission-minded individual to join our team as a Finance & Operations Coordinator. This individual will play a key role in supporting the financial health and operational effectiveness of Thirst Missions while helping us provide exceptional service to churches, schools, participants, staff, and ministry partners.

Position Details

• Part-Time Position
• 24–30 hours per week
• $25.00 per hour
• Based in our Forest Lake, Minnesota office
• Flexible scheduling, in office, available within regular business hours
• Opportunities for increased responsibility and advancement over time
• Optional travel opportunities to Thirst Missions locations and events
• Private office and supportive team environment
• Generous PTO and unpaid time-off flexibility

Responsibilities

Financial Management

• Maintain accurate bookkeeping and financial records using QuickBooks
• Reconcile bank accounts, credit cards, and financial statements
• Process accounts payable and vendor payments
• Monitor accounts receivable and proactively follow up on outstanding balances
• Communicate professionally with churches, schools, vendors, and clients regarding invoices, payments, and account questions
• Make phone calls and send email correspondence on behalf of Thirst Missions to assist with collections and account receivable management
• Assist with monthly and annual financial reporting
• Support budgeting, forecasting, and cash flow planning
• Coordinate domestic and international bank transfers as needed
• Assist with audit preparation and financial documentation

Payroll & Human Resources

• Process payroll and maintain payroll records
• Assist with employee onboarding and annual personnel reviews
• Maintain employee files and organizational records
• Support staff benefit administration and policy updates

Mission Trip Operations Support

• Assist in creating and monitoring mission trip budgets
• Track participant and group payments
• Support trip leaders with expense reporting and financial accountability
• Transfer funds and provide financial support to domestic and international mission trip locations
• Help maintain financial systems that support over 60 mission trips and dozens of seasonal staff members each year
• Assist with participant registration, reporting, and administrative support as needed

Organizational & Administrative Support

• Maintain and organize financial and operational records within Google Drive
• Utilize Google Docs, Google Sheets, Gmail, Google Calendar, and shared team systems effectively
• Work closely with the CEO and President on special projects and organizational priorities
• Assist with improving systems, processes, and operational efficiency
• Support office operations and contribute to a positive team culture
• Help ensure excellent service to churches, schools, participants, and ministry partners

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, Economics, or related field preferred
• Minimum of two years of accounting, bookkeeping, finance, or related professional experience
• Experience managing finances for a small business, church, school, ministry organization, or nonprofit preferred
• Proficiency with QuickBooks
• Strong working knowledge of Microsoft Excel
• Strong working knowledge of Google Workspace, including Google Drive, Google Docs, Google Sheets, Gmail, and Google Calendar
• Ability to learn and utilize cloud-based software platforms and organizational systems
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable communicating by phone, email, and video conference with churches, schools, participants, vendors, and ministry partners
• Ability to maintain confidentiality and handle sensitive information appropriately

Desired Characteristics

• Committed to the mission, values, and ministry of Thirst Missions
• Professional, friendly, and confident communicator
• Comfortable initiating phone conversations and following up on financial matters with churches and organizations
• Strong integrity and personal accountability
• Self-motivated and dependable
• Positive attitude and servant-minded approach
• Strong problem-solving and critical-thinking abilities
• Collaborative team player who enjoys working in a growing ministry environment
• Flexible and adaptable in a dynamic ministry setting

Why Join Thirst Missions?

At Thirst Missions, your work directly impacts thousands of participants and hundreds of ministry opportunities each year. Every invoice processed, budget managed, payment tracked, and system improved helps make mission trips possible for churches, schools, students, and families around the world.

This position offers the opportunity to combine professional financial and administrative skills with meaningful ministry impact while serving alongside a passionate, faith-driven team committed to excellence and service.

To Apply

Please submit the following to Jason Pfingsten:

• Resume
• Cover Letter
• Optional introductory video link (up to 90 seconds)

Applications will be reviewed as they are received.