Contracts Manager

Job Type


Full-time

Description

We are seeking an experienced Contracts Manager to manage the full contract lifecycle, including intake, review coordination, tracking, execution, renewal, retention, and compliance support for customer, vendor, municipal, government, and other business agreements. This role supports the company's legal, compliance, sales, finance, and operations functions by ensuring contracts and procurement-related documents are reviewed, organized, and administered in a timely and accurate manner.

The Contracts Manager will review contract and RFP documentation, identify key terms and obligations, coordinate internal approvals, maintain contract records, and support external legal counsel when legal review is required. This position does not provide legal advice unless the individual is a licensed attorney, but it requires strong familiarity with contract language, legal terminology, business risk, and public procurement processes.

Duties / Responsibilities

Contract Review and Administration:

• Review contracts, agreements, amendments, purchase terms, RFPs, bid documents, and procurement documents for completeness, deadlines, required submissions, and alignment with internal review requirements.
• Identify, summarize, and communicate key contractual terms and obligations, including scope of work, pricing or payment terms, delivery obligations, submission requirements, term, renewal, termination, confidentiality, indemnification, insurance, warranty, compliance obligations, and evaluation criteria.
• Prepare contract summaries, abstracts, issue lists, obligation trackers, and proposed business or administrative edits for internal review and, when appropriate, external counsel review.
• Coordinate contract review and approval workflows with Sales, Finance, Operations, Compliance, Engineering, executive management, and external counsel, as needed.
• Support post-award contract administration, including execution, amendments, change orders, renewals, and closeout documentation.

Contract Management:

• Maintain a centralized, accurate, and audit-ready contract repository, including executed agreements, amendments, certificates, renewals, and related correspondence.
• Track contract milestones, expiration dates, renewal windows, notice periods, deliverables, reporting obligations, and other key dates.
• Initiate and coordinate renewals, extensions, amendments, and contract updates with internal stakeholders and external counterparties.
• Ensure contracts are properly executed, stored, retained, and accessible in accordance with company policies and applicable record-keeping requirements.

Government & Municipal Contract Support:

• Support contract administration for municipal, state, federal, and other public-sector contracts and procurement documents.
• Serve as a point of contact for contract, RFP, bid, and procurement-related administrative communications with governmental entities, customers, vendors, and internal teams.
• Assist with contract documentation requests, compliance submissions, audits, certificates, representations, certifications, and related inquiries, as applicable.

Process Improvement & Legal Support:

• Assist in developing, maintaining, and improving contract templates, review checklists, approval workflows, clause libraries, and standard operating procedures.
• Recommend improvements to contract intake, document management, tracking, reporting, and renewal processes.
• Prepare periodic contract activity, status, risk, and renewal reports for executive management.

Requirements

1. Bachelor's degree in Business Administration, Legal Studies, Public Administration, Contract Management, or a related field preferred; equivalent experience may be considered.
2. Paralegal certificate, contract management certification, or similar professional credential preferred.
3. 3-5 years of experience in contract management, contract administration, legal operations, procurement support, or a related contracts-focused role.
4. Experience supporting RFPs, bids, municipal agreements, government contracts, public procurement documents, or customer/vendor agreements.
5. Strong working knowledge of contract documents, procurement terms, approval workflows, compliance documentation, and contract lifecycle management practices.
6. Familiarity with municipal, government, and public procurement requirements preferred.
7. Strong understanding of legal and contractual terminology, including common commercial, procurement, confidentiality, indemnity, insurance, warranty, compliance, and termination provisions.
8. Exceptional attention to detail and organizational skills.
9. Ability to manage multiple deadlines and submission requirements.
10. Strong written and verbal communication skills.
11. Proficiency with Microsoft Office, contract management tools, document management systems, PDF editing tools, and related business applications.

Preferred Qualifications

1. Knowledge of public procurement laws, government contracting requirements, bid procedures, and municipal purchasing processes.
2. Experience managing compliance documentation for government, transportation, infrastructure, manufacturing, or technology-related contracts.
3. Experience working in audit-ready environments, such as ISO 9001, SOC 2, regulated manufacturing, public-sector procurement, or similar compliance-driven settings.

Physical Conditions / Requirements

• No unusual physical requirements. It requires no heavy lifting, and nearly all work is done in a comfortable indoor facility.
• Occasional - Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
• Job frequently requires sitting and handling objects with hands.
• Job occasionally requires standing, walking, bending, reaching, talking, hearing, and lifting up to 10 pounds.
• Hearing requirements: Ability to hear people over the telephone and in person.
• Vision requirements: Ability to see information in print and/or electronically.
• Deadline-driven work tied to RFP submissions and contract execution.

As a member of our team, you will enjoy

• A GREAT work environment with fun, friendly, knowledgeable and helpful team members.
• Benefits package to support you and your family's health. From medical, dental, and vision, to flexible spending accounts for both health and dependent care.
• Educational reimbursement to help keep your career undated.
• Save money on tickets to the San Diego Zoo, other amusement parks, movies, indoor skydiving and so much more with our employee discount program.
• Paid time off, holidays, company-matched 401(k) plan and more!

Join SWARCO McCain. We look forward to receiving your resume. SWARCO McCain is an equal opportunity employer and participates in E-Verify. #ITS


Salary Description


$120k - $140k per year, depending on experience