Event Coordinator - Facilities Coordinator Supervisor

44785BR

Extended Job Title:

Event Coordinator - Facilities Coordinator Supervisor

Position Description:

Plans, coordinates, publicizes, and implements special events, including social events, recognition celebrations, conferences, and meetings. Facilitates production of events by coordinating with performing groups, arranging publicity, and approving expenditures.

Requisition ID:

44785BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Coordinate event setup logistics, including room layouts, furniture placement, decor handling, equipment needs, campus deliveries, and overall event readiness.

• Work directly with event planners, clients, and internal partners to understand event needs, participate in site visits, and offer setup recommendations.

• Ensure event spaces are prepared accurately, safely, and by established deadlines.

• Provide professional customer service before, during, and after events, including greeting customers and responding to setup, facility, or operational needs.

• Support a positive client experience by communicating clearly, following through on event needs, and helping resolve issues as they arise.

• Schedule, train, direct, and monitor full-time, student, and temporary setup staff.

• Ensure staff complete assigned work safely, efficiently and in alignment with departmental expectations and university policies.

• Provide day-to-day task direction and ensure employees remain on task and responsible with university time, property, and resources.

• Monitor time and attendance practices, including punch-in and punch-out accountability.

• Recognize strong performance and address performance concerns through appropriate coaching, feedback, and private corrective guidance.

• Monitor assigned event and facility spaces for cleanliness, safety, maintenance needs, and overall operational readiness.

• Maintain working knowledge of building environments, including AV, lighting, heating and air, outdoor areas, parking, access needs, and general facility conditions.

• Oversee basic custodial and maintenance needs for Hance Chapel and other assigned spaces.

• Submit, communicate, and track maintenance needs through the Hospitality work order system.

• Support safety practices in buildings, during event setups, while moving equipment, and when operating university vehicles on campus or in the community.

• Respond to emergency or after-hours needs when on call or assigned.

• Coordinate and support campus deliveries, equipment movement, truck usage, event supplies, and operational logistics needed for events and departmental activities.

• Ensure safe and appropriate use of university vehicles, event equipment, mobile elevating work platform (MEWP), tools, supplies, and related resources.

Grant Funded?:

No

Pay Basis:

Monthly

Schedule Details:

6am-11pm, schedule subject to change

Work Location:

Lubbock

Department:

Hospitality Services

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.

Does this position work in a research laboratory?:

No

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family:

Facilities Operations

Job Sub Family:

Event Operations

Knowledge, Skills, and Abilities:

• Demonstrated knowledge of event planning and management processes, including logistics coordination, vendor relations, budgeting, and on-site execution for a variety of events such as social functions, recognition ceremonies, conferences and institutional meetings.

• Strong organizational and project management skills, with the ability to plan, prioritize, and execute multiple events simultaneously while meeting deadlines.

• Ability to coordinate effectively with various stakeholders, including faculty, staff, students, external vendors, and performing groups.

• Skill in developing and implementing event publicity and promotional strategies across multiple platforms.

• Knowledge of budgeting practices and ability to monitor, approve, and reconcile event-related expenditures in accordance with institutional policies.

Hourly Pay Range:

$21.39 - $27.84 - $34.23