Executive Assistant

Job Title Executive Assistant to the CEO & Sales, Event Coordinator Work Location Patterson, NY Division/Department Admin Reports to CEO Employment Type Full-time Employment Status Exempt Essential Duties and Responsibilities The Executive Assistant represents and supports the CEO, & Other executive team members. Responsible for day-to-day office functions as well as providing support for projects, budgets, Sales Event Planning and management reports. This is a position where discretion and confidentiality are mandatory. The Executive Assistant also coordinates all company travel arrangements. Support CEO in daily tasks or projects. Provide statistical reports from SAP, pivot, variance reports and SharePoint Maintain SharePoint for Sales Manage executive calendar and schedule meetings. Manage coordination and execution for event planning for sales and corporate events. Coordinate all travel for departments in compliance with travel policy. Maintain vendor relationships for office vendors. Coordinate corporate lunches and company events. Review and complete expense reports for approval for CEOand VP of Global Sales Prepare presentations and management reports. Handle correspondence, answer calls and direct callers to appropriate people. Keep track of Sales Representatives via monthly reports and travel schedule. Assist Sales Representatives with PowerPoints under time constraints. Update & Maintain Sales onboarding book for new sales hires. Maintain filing system, CDA’s, Supply agreements Run and implement monthly reports, variance reports, etc. Maintain special pricing sheets Order supplies for departments, ensure kitchen supplies are in stock Perform related duties as assigned by supervisor. Maintain compliance with all company policies and procedures. Education and/or Work Experience Requirements Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers Excellent computer proficiency (MS Office – Word, Excel and Outlook) Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard acceptedpractices 3-5 years’ experience in a professional corporate environment Experience and/or education in Human Resources and/or Payroll Professional appearance and attitude High schooldiploma or GED required 2 year Associate Business Degree or Bachelor Degree preferred Must meet minimum requirements to apply Physical Requirements Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitativeproductivity standards. Ability to maintain regular, punctual attendanceconsistent with the ADA, FMLA and other federal, state and local standards Willingness to travel 10% domestically. Must be able to lift and carry up to 30 lbs Must be able to talk, listen and speak clearly on telephone #J-18808-Ljbffr JRS Pharma LP