Payroll Administrator

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc. , where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club , a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel , a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room , celebrated for its fine dining and dramatic surfside views.

These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you’ll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you’re starting your career or ready to take it to the next level, we’re passionate about helping our employees thrive in one of California’s most beautiful destinations.

What we offer:

• Free daily meal and salad bar
• Benefits including: Medical, Dental, Vision, 401K (based on employment status)
• Paid vacation, sick, and holiday time
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

What we ask:

• Consistently provide professional, attentive, and genuinely friendly service
• Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests

Hourly Rate

Summary

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in managing the full payroll cycle ensuring accurate and timely payroll processing.
• In collaboration with Human Resources and department leaders, maintain accurate and up to date employee payroll records.
• Ensure compliance with all payroll legislation, tax requirements and internal controls.
• Manage payroll adjustments, bonuses, reimbursements, and garnishments.
• Process and validate service charges and gratuities.
• Provide payroll reports, insights, and reconciliation of earnings and deductions to the Director of Finance.
• Safeguard payroll confidentiality and ensure secure handling of sensitive data.
• Assist Director of Finance with payroll and labor budgeting and forecasting.

OUTCOME

Ensures La Jolla Beach and Tennis Club employees are paid accurately, on time and in full compliance with all legal and internal standards. By managing the payroll function, this role will ensure a reliable, transparent, and well-governed payroll operation.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience using Workday HCM, including updating employee data, running audits, generating reports, terminations, and supporting payroll integrations.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from four‑year college or university in Accounting or Finance and/or two to five years of payroll experience and/or training; or equivalent combination of education and experience. Prior experience using Workday HRIS system strongly requested.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, memos, business correspondence, and policies/procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position requires the ability to communicate clearly and effectively in English. Spanish speaking and writing skills also beneficial.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

OTHER SKILLS and ABILITIES

Working knowledge of Federal, State and City employment related laws as they apply to the organization. Proficiency in computers (Word and Excel), payroll processing, HRIS, report generation, and office automation. Excellent organizational skills. Must display professionalism, good judgment and diplomacy in handling people. Must maintain confidentiality of all company documents.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee frequently is required to walk and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.

WORKING CONDITIONS

ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts.

The noise level in the work environment is usually moderate.

Employees are required to perform all tasks as safely as possible and to adhere to the applicable safety procedures.

La Jolla Beach and Tennis Club is committed to ensuring a safe work environment for all employees. In compliance with federal "Right to Know" requirements, the company freely discloses this information so that all employees are informed about potential hazards in the work place. We encourage all employees to immediately report any known or potentially dangerous hazards to management.

INTERACTION

An employee in this position frequently interacts with hourly and management personnel from all departments.

SCHEDULING

Work schedules will vary based on business needs. At times it may be necessary to move you from your accustomed shift if business or task assignments demand. In addition, it should be understood that business needs determines the amount of hours that you work.

La Jolla Beach and Tennis Club provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

LJBTC INC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.