Transportation Supervisor's Assistant (40 Hour)

Recruitment #260515-8765FM-001 Location: Putnam, CT Date Opened: 5/21/2026 12:00:00 AM Salary: $49,023* - $62,383/year (*New state employees start at the minimum.) Job Type: Open to the Public Close Date: 6/1/2026 11:59:00 PM The State of Connecticut, Department of Transportation (CTDOT), Bureau of Highway Operations and Maintenance, is now accepting applications for a Transportation Supervisor's Assistant position in the Putnam Repair Facility.

THE ROLE

This position is located in a maintenance garage environment where you will: Assist in the daily operation of the Putnam Repair Facility by performing a full range of general clerical, operational, and maintenance support functions; Carry out office and recordkeeping responsibilities that require accuracy, attention to detail, timeliness, and the ability to prioritize tasks that directly impact public safety; Use multiple computer systems and software programs, including Microsoft Word and Excel, PeopleSoft (Core-CT), and the Statewide Analytical Reporting System (STARS) as part of your everyday duties; Support an active, fast-paced office where emergencies, weather events, and shifting priorities require multitasking, organization, and proactive follow-through; Communicate clearly and effectively with diverse groups of people, both verbally and in writing; Apply strong interpersonal skills to work with the public, addressing concerns, relaying important information, and supporting responses to safety issues and emergencies.

POSITION REQUIREMENTS

Candidates must commit to and accept assignment to emergency duties, including mandatory winter overtime (November 1 through April 30, whenever required). Out-of-state vacations cannot be approved during this period. Storm events may require remaining at work for the duration of the response effort, which can extend for several days and may include holidays and weekends. Residency must be maintained within 30 miles of the posted job location. A strong commitment to public safety and reliability during emergency operations is essential.

POSITION HIGHLIGHTS

Monday - Friday Full-time (40 hours per week) First shift (7:30 AM - 4:00 PM) Location: Putnam, CT – Putnam Repair Facility Office/on-site work environment within a highway maintenance garage setting

OUR MISSION

As one of Connecticut’s largest State agencies, the Connecticut Department of Transportation (CTDOT) employs roughly 3,300 individuals across five bureaus. CTDOT is guided by its mission to improve lives through transportation. Our infrastructure and transit systems are essential to the safety and mobility of Connecticut residents, and our work strengthens both economic and community development. CTDOT is committed to fostering a workforce that reflects the communities it serves, and individuals with broad-ranging backgrounds and life experiences are encouraged to apply.

EXAMPLES OF DUTIES

Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; Reviews and corrects drafts for conformance with originals; Enters and retrieves data on personal computers and computer terminals; Maintains logs; Sets up and maintains records and files according to established procedures; Searches files for information; Prepares and sends out standard form letters making minor revisions or additions; Compiles information from standard sources and prepares reports; Answers phone, transfers calls and takes messages; Receives and directs visitors; Handles routine requests for information, procedural guidelines or assistance over the telephone or in person; Receives, sorts and distributes mail; Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials); Reviews materials for accuracy and completeness (ensures categorical information is completed as required); Makes changes per instructions or as authorized; Verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; Does routine posting to ledgers, account books or other records; Types and prepares purchase requisitions, orders or billing invoices according to established procedures; Assists in or maintains inventory and orders supplies; Codes equipment repair work orders in the fleet management system; Takes minutes at meetings and fact-findings; Manually checks heating fuel tanks; Performs meter reading of facility gas tanks; Performs snow removal around facility and gas tanks; Operates and monitors radio communications; Performs general facility maintenance including sweeping and cleaning restrooms; May assist in coordinating and/or dispatching appropriate personnel for emergency situations; May mow and perform general maintenance functions around facility; May assist stores section with material handling; Performs related duties as required.

PREFERRED QUALIFICATIONS

Experience with computers and Microsoft 355 applications Experience processing payroll Experience recordkeeping and/or computing costs Experience with Microsoft Outlook; sending and fielding emails and scheduling meetings Experience answering phones, dispatching calls, and handling complaints and/or public inquiries Experience prioritizing work, multi-tasking, and meeting time-sensitive deadlines Experience sorting, organizing, and filing materials

CONCLUSION

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

One (1) year of general clerical work experience.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.

SPECIAL REQUIREMENTS

Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever their services are required.

PHYSICAL REQUIREMENTS

Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class. A physical examination may be required.

WORKING CONDITIONS

Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery. #J-18808-Ljbffr CapMetro