Project Coordinator

Overview POSITION TITLE: Project Coordinator LOCATION: Louisville, KY STATUS: Full Time, Salary, Exempt PROGRAM: External Relations REPORTS TO: Project Manager Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements. Responsibilities Coordinate and manage projects across multiple programs with both internal and external focus. Support program expansions and projects by managing tasks such as locating office spaces, managing IT requests, procuring furniture, and facilitating other start-up needs. Develop detailed project task lists, assign responsibilities to appropriate team members, and monitor progress to ensure timely completion of deliverables. Plan, schedule, and facilitate cross-departmental meetings, ensuring productive collaboration and clear communication. Participate in the development, management, and monitoring of project budgets to ensure responsible use of resources. Create, manage, and maintain comprehensive project timelines to guide execution and track milestones. Identify, assess, and address project risks, resolve issues, and respond to questions and concerns as they arise. Serve as a liaison between the organization and external project partners, fostering effective relationships and information flow. Maintain consistent communications with program and department leaders, providing updates on project status, challenges, and achievements. Ensure that all project deliverables meet expectations. Maintain accurate and organized project documentation, including reports, records, and DocLink. Conduct research to support business development initiatives and internal projects including the strategic use of AI tools when applicable. Provide logistical coordination for program launches, site visits, event setups, and other in-person needs to ensure smooth execution. Support the planning and implementation of events such as major fundraisers, panel discussions, and other initiatives that require management expertise. Qualifications A bachelor’s degree in business administration, project management, public administration, nonprofit management, social work or related field required. 1 - 2 years’ experience in project management or coordination is required. Strong written and verbal communication skills are required. Proven ability to prioritize and manage multiple projects and relationships. Attention to detail including organization, diligence, and time management skills. Knowledge of Envisio or project management software is a plus. Knowledge of construction projects and operations is a plus. Equal Opportunity We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Benefits Health and Wellness Employee Assistance Plans (EAP) Health and Wellness Program Medical Coverage Dental Coverage Vision Coverage Flexible Spending Account Health Spending Account Short Term Disability MetLife Life Insurance 403b retirement plan with company fund matching Employee discounts Loan forgiveness options through federal programs (National Health Corp & Public Service Loan Forgiveness) All company paid benefits and paid time off effective day one #J-18808-Ljbffr Volunteers of America Mid-States