HR Administrative Assistant

HR Administrative Assistant

Salary Range $25.00 - $30.00 Hourly

Description

Westerman, Inc., an employee owned company, is a multiple site manufacturer of production and storage equipment within the oil, gas, and nuclear industries. Our equipment helps optimize well pad design, improve separation efficiency and lower overall equipment spend through high-performance surface separation and processing technology. Our equipment is setting new standards for performance and economics nationwide.

Under supervision from the Human Resources Manager, performs assigned responsibilities of the Human Resources department with special emphasis on recruiting, staffing, onboarding, and HR reporting functions. Also supports the overall operations of the Bremen facility.

Responsibilities: Regular and punctual attendance at work is an essential job function of each position and is necessary to your individual effectiveness and that of your work group. Regular and punctual attendance is required of all employees.

• Finds and attracts qualified applicants for open positions using efficient and effective recruiting methods and strategies; placing advertisements; matching skills with position requirements; scheduling interviews; preparing offers; and offer packets. Ensures appropriate pre-employment tests and forms are completed and passed.
• Coordinates with staffing agencies to interview and place candidates. Works with hiring manager to establish skillset, timing, pay range, and interviewing needs. Maintains report(s) of temporary employees.
• Maintains timeclock and timecards for agency employees and provides weekly record of time to agencies on a timely basis. Works with agencies to resolve pay issues.
• Onboards new hires in the payroll system, ensuring all new hire documents are completed within the time required.
• Creates new employee files (personnel, benefits, medical) upon hire and files appropriate documentation timely.
• Updates HR spreadsheets to ensure accuracy and timeliness of data.
• Ensures job descriptions are detailed, accurate, and updated as needed.
• Assists employees with benefits enrollment.
• Orders office supplies for facility.
• Ensures copying, filing, scanning, and mailouts for various departments are completed in a timely manner.
• Provides coverage for front door, front desk phone, pick up and distribution of mail.
• Assists with facility events.
• Performs other related duties as required and assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements:

• High school diploma or GED required.
• Minimum of 2+ years recent office administration experience in a fast-paced office environment required.
• Demonstrated ability to meet or exceed expectations in a fast-paced office environment required.
• Previous HR experience (benefits, recruitment, employee relations, training, and/or compensation) required.
• Demonstrated ability to handle multiple functions and maintain strong organizational skills required.
• Strong initiative, self-awareness, and demonstrated ability to be self-sufficient required.
• Extreme attention to detail and analytical skills required.
• Professional verbal and written communication skills and active listening skills required.
• Demonstrated ability to maintain the strictest confidentiality required.
• The ability to work individually and as part of a team is required. Demonstrated ability to develop professional relationships at all levels required.
• The ability to receive feedback and learn from feedback given is required.
• Strong Word, Excel, and PowerPoint skills required. Previous experience with HRIS and applicant tracking system preferred.
• Ability to make formal presentations preferred.
• Driving is an essential function of the job; clean driving record required.

Physical Demands/ Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit at a desk for extended periods of time and work on a computer.
• Regularly required to stand, sit, reach, stoop, kneel, crouch, or bend.
• Regularly required to see, speak, hear, and read.
• In an office environment, some light physical effort is required with lifting up to 25 pounds.
• Must use fingers and hands to manipulate/utilize office machines.
• Must be able to walk over both even and uneven surfaces.
• Must be able to drive and travel by car as needed
• Some aspects of this position may require close vision, depth perception, the ability to see small detail, and the ability to adjust focus.