Office Assistant

Salary: $16.18 - $18.61 Hourly
Location : 7232 Forsyth Center Drive, Tobaccoville NC 27050, NC
Job Type: Part-time With Benefits
Job Number: 08898
Department: Cooperative Extension
Opening Date: 05/28/2026
Closing Date: 6/7/2026 11:59 PM Eastern


General Statement of Duties


Forsyth County Cooperative Extension Department is seeking to hire an Office Assistant to perform a variety of administrative, technical, and customer service functions for the N.C. Cooperative Extension Forsyth County Center and the Soil & Water Conservation District office. This position plays a vital role in supporting the daily operations of the office by providing administrative assistance to the Director, Extension Agents, and staff members of the Forsyth County agricultural Extension team while ensuring excellent service to the public and community partners.

Performs a variety of office tasks as a generalist in support of administrative, program, or technical operations. Functions include answering telephones, providing general information, and routing calls and messages; maintaining records, reports, and filing; direct and indirect public contact. This position screens and directs clients and visitors; explains a wide variety of readily available information. Assembles and summarizes specific information from files or other resources for the preparation of reports. Utilizes various types of software and databases to process invoices, payments, orders, and reservations. Establishes and maintains files, records, and contracts. Maintains office calendars, and performs data entry. Prepares routine memoranda and letters, responds to requests for information, and performs related work as required.

Work Schedule: Monday through Friday, 20 hours per week, approximately 4 hours per day. Schedule will be coordinated with the Director and Administrative Assistant.

Distinguishing Features


Qualified candidates must have general knowledge of office procedures and proper record keeping, and be proficient with computers. Must have the ability to communicate effectively, use a variety of office equipment, provide excellent customer service to our public, and maintain effective working relationships with other employees. Requires lifting up tp 10 lbs. occasionally or sitting most of the time.

The ideal candidate will have the following knowledge, skills and abilities:

• Basic proficiency on computers and normal office equipment.
• Ability to communicate effectively with a diverse clientele and work in a dynamic and fast-paced team environment.
• Organizational skills and ability to multi-task.
• Ability to develop, adapt and produce resource materials.
• Ability to collaborate and network with all audiences.
• Ability to develop and maintain accurate reports.

Minimum Education and Experience


- Graduation from high school or GED.
- At least one year of office/clerical experience.
- Experience with database systems and accounts payables/receivables preferred.
- An equivalent combination of education and experience may be considered for minimum qualification requirements.

Essential Duties and Responsibilities

• Unlock and Lock Building when able as determined by established schedule. Also, turn on and update the lobby TV advertisements on current programming available to all residents of Forsyth County.
• Ensure building signage is updated with information about daily events.
• Room Reservations: this staff person will adhere to the Agricultural Building Room Reservation Policy when booking in-house and guests to utilize auditorium and library space in the building.
• Educational Event Registration: NCCE utilizes the Eventbrite system for all events hosted by our Agents and staff. The Office Assistant will be trained in this new system and will serve as primary contact for events in our Department.
• Finance: Will be trained to enter invoices and receipts into the financial system for processing and log those expenses and receipts into relevant spreadsheets.. Will also accept payments, write receipts, and compile bank deposits as needed.
• Enter service vouchers and pass them on to the Administrative Assistant before going to the Director for final approval. Will be trained in new system when the county adopts new Performance program.
• Lobby Area: Keep the front lobby in order for the public's comfort. Also, serve as first person to welcome the public to our building.
• Agent and Staff Duties: Assist all members of the Department in preparation for educational programs, plant sales, outreach program needs (such as sign-in sheets, nametags, room reservations, packets needed for meetings, etc.).
• Professional Development Training: Attend some training sessions at the direction of the Director and/or the Administrative Assistant.
• Manage office calendars to ensure information about Department events is available andaccurate.
• Other tasks as required.

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These links do not apply to positions that are Part Time, no benefits.
01


The following supplemental questions may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided on your application. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during a hiring interview.By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal. "See resume" is not an acceptable answer to the questions.

• Yes I understand and agree
• No I do not agree

02


Which best describes your highest level of completed education?

• Did not finish High School
• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's or other Advanced Degree

03


Do you have a high school diploma or GED and one year of office/clerical experience?

• Yes
• No

04


Which best describes your experience performing office/clerical duties?

• No experience
• Less than 1 year
• 1 year to less than 3 years
• 3 years to less than 5 years
• More than 5 years

05


Which best describes your previous financial processing (accounts payables/receivables and reporting) experience?

• No experience
• Less than 1 year
• 1 year to less than 3 years
• 3 years to less than 5 years
• More than 5 years

06


Which best describes your previous experience working with the public?

• No experience
• Less than 1 year
• 1 year to less than 3 years
• 3 years to less than 5 years
• More than 5 years

07


What best describes your level of computer skills?

• Beginner
• Intermediate
• Advanced

08


Please list what type of software or computer programs are you familiar with?
Required Question