Office Manager

Front Desk & Facilities Administrator

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Role

We are seeking a Front Desk & Facilities Administrator to serve as the first point of contact for employees, visitors, and vendors while supporting daily office operations, security, facilities, and administrative needs. This role will require being onsite five days per week.

What You'll Be Doing

• Greet visitors, manage sign-in, issue visitor badges, and enforce visitor/security policies
• Administer employee ID badges and access requests in coordination with site and lab owners
• Manage mailroom operations, including mail distribution and shipment coordination
• Order office and breakroom supplies and process facility-related invoices
• Maintain reception, conference rooms, breakrooms, and shared office spaces
• Support employee onboarding and offboarding (badges, seating, tours, nameplates)
• Coordinate with vendors for office services, maintenance, and safety programs
• Assist with meetings, catering, and employee events as needed
• Provide administrative backup support to executive leadership and departments
• Serve as a point of contact for safety, emergency, and facility-related services

What You'll Bring

• High School Diploma or GED required
• 1+ years of experience in a front desk, facilities, office administration, or similar role
• Strong customer service and organizational skills
• High attention to detail, particularly with security and access controls
• Ability to handle confidential information professionally
• Comfortable working with multiple vendors and internal stakeholders
• Proficiency with Microsoft Teams and general office systems

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $49,600 to $68,200 annually. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally.

Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.